Talent Acquisition Clerk

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Secretariat
Vacancy number: VNSECG01643
Vacancy type: Local Contracted
Field of expertise: Human Resources Management
Grade: G3
Number of posts: 2
Duty station: Vienna
Date of issue: 4 May 2021
Deadline for application: 25 May 2021 - 23:59 Central European Time (CET/CEST)

Background

		Please note that these two posts are for a period of six months with an expected start date in July 2021. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions. The Department of Human Resources (DHR) ensures that the OSCE has the human resources capacity necessary to successfully implement its mandates. DHR sets the policies and provides services in the areas of talent acquisition, administration of benefits and entitlements, payroll, performance management, talent development, and policy and employee relations across the Organization. The Talent Acquisition Unit (TA), as part of the Department of Human Resources, comprises at least ten staff members and is primarily responsible for the recruitment and selection of international contracted and seconded staff for the Secretariat and field operations and of general staff, temporary staff and consultants at the Secretariat. It is also responsible for outreach activities.

Tasks and Responsibilities

		Under the direct supervision of the TA Officer, the supervision of Chief/TA and in close co-operation with the Senior TA Assistants, as Talent Acquisition Clerk, you will be responsible for the below listed tasks: Performing administrative tasks related to applications and/or nominations for vacant contracted and seconded posts, including Professional category, General Service category, Short-Term Appointments, Special Service Agreements, Daily Contracts, and Interns. This includes circulating vacancy notices, monitoring generic e-mail address for answering queries from candidates, Delegations and/or MFAs regarding status of applications/nominations, supporting screening of candidates/assessing nominations for seconded posts, regularly updating HR database and records of candidates for specialized expertise and temporary assistance rosters; Supporting preparation and co-ordination of interview boards, such as assisting with organization of interviews, making the necessary arrangements for telephone, online or face to face interviews, preparing interview schedules and distributing information to board members, administering written tests, drafting selection report, checking educational credentials and references as appropriate; co-ordinating availability of selected candidates, drafting acceptance and rejection letters related to seconded posts; Participating in the Team’s outreach and online events such as LinkedIn campaigns, TA newsletter, webinars and (online) job fairs; Assisting with compilation of data for reporting related to TA processes; Performing other related tasks as required, such as replacing other colleagues during their absence. For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat

Necessary Qualifications

		Completed secondary education; A minimum of two years of relevant clerical work experience supplemented by specialized training such as secretarial training, computer qualifications, human resources training or a related field is an asset; Good administration skills, proven accuracy, detail and customer-service orientation; Flexibility and ability to work in a team; Professional fluency in English with excellent written and spoken communication skills; knowledge of other OSCE languages is an asset; Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities; Proven interpersonal skills and ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity; Computer literate with practical experience with Microsoft applications: knowledge and experience of ERP system such as Oracle is an asset.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deduction, is EUR 2,952 per month. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.