3 October 2018
- 23:59 Central European Time (CET/CEST)
Date of entry on duty
1 November 2018
This vacancy is open only for persons with the citizenship of or permanent residence in the Republic of Serbia.
The OSCE Mission to Serbia’s Media Department is looking for a temporary Programme Assistant to assist in the development and implementation of projects and activities, and provide administrative support to the Media Legislation Section.
Tasks and Responsibilities
Under the supervision of the National Legal Officer, the incumbent will be responsible for:
Providing administrative support to the Media Legislation section:
Co-ordinating logistical and administrative requirements for specific projects and activities and submitting Purchase Requisitions (PRs) through IRMA Oracle system;
Preparing, reviewing and processing all administrative forms needed for the organization of specific projects and activities, including Special Service Agreements, Official Travel Authorizations, Travel Claims, Transport Requests, Travel Reimbursement Requests, Purchase Requisitions, interoffice memoranda, Implementing Partner Agreements etc. To that end, co-operating closely with the Fund Administration Unit on behalf of the section and Head of Department;
Providing translation of various materials including legal texts, research papers and analyses from English into Serbian and vice versa
Providing assistance in the development and implementation of the Media Legislation section's projects and activities, specifically:
Conducting background research and collecting data, using a variety of information sources, on different aspects of the media legislation and its implementation;
Presenting data using comparative analysis and complex formats;
Drafting written documents on the basis of the research conducted, including project proposals, planning documents, project summaries, project and activity reports and training materials;
Maintaining record of programme activities and projects with indicators of performance and budget expenditure;
Drafting notes, summaries, reports, bi-weekly inputs, media advisories and other documents;
Maintaining regular contact with partner organizations, experts, civil society, state institutions and international organizations working in the area of media in Serbia, to exchange information and organize joint activities;
Liaising with donors and potential donors regarding extra-budgetary (ExB) contributions;
Performing other duties as required.
Citizenship of or permanent residence in the Republic of Serbia;
Secondary education supplemented by post-secondary studies or training in social studies, administration or similar;
Minimum four years of relevant working experience;e
Previous experience in project planning and implementation;
Familiarity with the current media landscape in Serbia;
Demonstrated ability to conduct research and collect information from a variety of sources, using different methods;
Excellent written and oral communication skills in English and Serbian;
Computer literate with practical experience in Microsoft packages;
Ability and willingness to work with people of different nationalities, cultural and religious backgrounds and diverse political views while maintaining impartiality and objectivity;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
The selected candidate will receive a short-term Letter of Appointment for a period of 6 months, with a possibility of further and final extension of 6 months.
Appointments are made at Step 1 of the applicable salary scale. Monthly remuneration, subject to social security deductions, is EUR 1,504.92. Social benefits will include participation in the Cigna medical insurance.
How To Apply
Please apply online through the OSCE website (https://jobs.osce.org) no later than 3 October 2018. Only online applications will be considered; applications received by email, post etc. will not be accepted.
Only short-listed candidates will be contacted. Candidates who have not been contacted by 31 October 2018 should consider there will be no follow up to their application.
The OSCE retains the discretion to re-advertise the vacancy, cancel the recruitment, offer an appointment at a lower grade or offer an appointment with a modified job description or for a different duration.
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