Procurement Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Mission to Serbia
Vacancy number: VNSRMG00583
Vacancy type: Local Contracted
Field of expertise: Procurement
Grade: G5
Number of posts: 1
Duty station: Belgrade
Date of issue: 11 April 2019
Deadline for application: 2 May 2019 - 23:59 Central European Time (CET/CEST)
Date of entry on duty: 17 June 2019

Background

		The vacancy is open only for persons with the citizenship of or permanent residence in the Republic of Serbia. The successful candidate will receive a one-year fixed-term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period. The incumbent will work in the OSCE Mission to Serbia’s Administration Unit.

Tasks and Responsibilities

		Under the supervision of the National Material Management Officer, the Procurement Assistant will be responsible for: Administering procurement of services and goods, including reviewing purchase requests and Terms of Reference for completeness and accuracy, preparing and issuing tender documents, conducting or organizing administrative and technical evaluation of bids and proposals; Administering contracts, including participating in contract negotiations with vendors, drafting contracts and purchase orders (PO), liaising with vendors regarding timely delivery of the goods/services ordered, maintaining contract database and vendor evaluation; Conducting market research and identifying potential vendors; Assisting in the selection of implementing partners, i.e. not-for-profit entities such as civil society organizations or government agencies selected to implement OSCE projects, and in the preparation of agreements with implementing partners; Maintaining the vendor database/registry; Performing other duties as required.

Necessary Qualifications

		Citizenship of or permanent residence in the Republic of Serbia; Secondary education supplemented by formal studies or training in administration, commerce or accountancy; a university degree or certification would be an asset; Minimum 4 years of working experience in administration, part of which preferably in an international environment; Established knowledge of procurement or accountancy procedures; Excellent written and oral communication skills in English and Serbian; Computer literacy with practical experience in Microsoft applications; Prior experience with electronic resource management applications (e.g. Oracle or similar) would be an asset; Ability and willingness to work with people of different nationalities, cultural and religious backgrounds and diverse political views while maintaining impartiality and objectivity; Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities; Possession of a valid driving licence. Candidates are encouraged to familiarize themselves with the OSCE core values and competencies by studying the OSCE Competency Model available at: https://jobs.osce.org/osce-competency-model.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		The incumbent will receive a one-year fixed-term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period, and which will be renewable annually, subject to satisfactory performance and continuing need for the post. Appointments are normally made at Step 1 of the applicable salary scales. Monthly remuneration, subject to social security deductions, is approx. EUR 1,504.92. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

How To Apply

		Please apply online through the OSCE website (https://jobs.osce.org) no later than 2 May 2019. Only online applications will be considered; applications received by email, post etc. will not be accepted. Only short-listed candidates will be contacted. Candidates who have not been contacted by 31 May 2019 should consider there will be no follow up to their application. Contact tel. No: 011-3606 100, ext.: 4133 or 4127 or 4157 (Human Resources Office). The OSCE retains the discretion to re-advertise the vacancy, cancel the recruitment, offer an appointment at a lower grade or offer an appointment with a modified job description or for a different duration.