|General Minimum Requirements
The general minimum requirements for working with the OSCE are:
- Excellent physical condition
- Possession of a valid automobile driving license and ability to drive using manual transmission
- Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure
|Field of Expertise Requirements
The general minimum requirements for working in this field of expertise are:
- Demonstrable organizational skills
- Proven ability to communicate effectively, both orally and in writing
- Demonstrable interpersonal skills and documented experience in negotiations
- Depending on the field activity's mandate, significant prior experience in relevant fields such as international customs practices and procedures, law enforcement, and military observations and arms control may also be required
- Negotiating experience, preferably in the area of monitoring operations and/or related activities
|Level of Professional Competence Requirements
Furthermore, this level of responsibility requires the following:
First level university degree in business administration, operations management, project management, aviation or related field
Minimum 6 years of relevant professional experience
|Mission Specific Requirements
Additionally, this particular post has specific requirements:
- Minimum six years of relevant professional experience in any of the following fields: project management, aerospace management, development or implementation of complex technology-based aerial equipment systems in a field setting;
- Demonstrated experience in organizing procurement processes, market surveys and technical co-ordination with contractors and consultants for complex technical projects;
- Experience in developing, implementing, and evaluating technical, operational, logistics and administrative plans, instructions and processes in support of complex projects;
- Proven experience in managing complex technical projects and contracts in operationally challenging environments;
- Proven ability to brief on complex technical projects and plans comprehensively, accurately and coherently;
- Proven ability to draft, edit and produce written proposals, results-focused reports, policies and operational instructions;
- Sound knowledge of issues in relevant areas (e.g. planning and implementation of technical projects);
- Professional fluency in English, both oral and written, and the ability to communicate clearly and concisely;
- Ability to assess situations and react rapidly, as well as to adjust and cope with changing tasks and priorities;
- Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure; proven resilience to high stress environments;
- Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
- Ability to operate Windows applications including MS Project, Word, Excel and Outlook, as well as familiarity with database applications, internet search engines and techniques.
- Certification in project management (PRINCE2 practitioner, PMP);
- Experience in the application of technological monitoring systems to monitoring of conflicts and/or ceasefire regimes;
- Experience in creating and managing databases;
- Experience in working in Geospatial Information System (GIS) based platforms;
- Possession of a valid automobile 'Class C' driving license;
- Experience in off-road driving;
- Working knowledge of Ukrainian and/or Russian language(s);
- Experience in working in an international environment;
- Experience in working in Eastern Europe and/or knowledge of the region;
- Experience in managing staff with diverse experience in challenging security environments.
If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.
Candidates are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a nonfamily duty station. This designation is based on the fluid and dynamic working environment in the SMM. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules.
|Tasks and Responsibilities
Under the overall guidance of the Head of Operations and direct supervision of the Deputy Head of Operations, as Operations Technologies Co-ordination Officer, you will advise the Operations Unit in the development of technology-based projects supporting monitoring and information collection, and ensure coherence with the Mission's overall strategic direction. You will provide advice to the Operations Unit and senior management on development, tender process support, execution and close-out of technical projects to meet operational requirements, including operational procedures and best practices in technical project management, in line with OSCE standard procedures and Rules and Regulations. You may be conducting your work in the office and field locations in Kyiv and in eastern Ukraine. More specifically, your tasks will be the following:
- Planning, managing and co-ordinating technical project activities, from substantive, administrative and financial points of view, applying strategic planning and systematic co-ordination approaches. Projects may include, but are not limited to: long, mid and short-range unmanned aerial vehicle (UAVs), field surveillance using a variety of sensor platforms (e.g. camera systems, acoustic sensors), movable work/accommodation facilities (container-based), handheld technical equipment for use by monitors, and others;
- Ensuring the quality of outputs and results by establishing effective co-ordination, monitoring, information sharing and reporting systems;
- In consultation with relevant Units/Sections of the Head Office and field teams developing operational plans and operational instructions for implementation of technical projects;
- Managing day-to-day implementation of technical projects, including deployment to the field, and overall co-ordination of project outcomes;
- Managing high value technical contracts, including co-ordination with external service providers;
- Liaising with relevant Units/Sections at the Head Office and field teams to determine all necessary operational and logistics support for implementation of technical projects;
- Identifying and co-ordinating with the respective Unit/Section any support and advice required for the management, planning and control of technical projects;
- Managing and regularly updating relevant databases in the bespoke Geographical Information Systems;
- Preparing and delivering briefings and reports on technical projects and its implementation;
- In co-ordination with relevant units/sections and field teams, design, manage and ensure regular and timely update of database and dashboards using the Geospatial Information System (GIS) platform;
- Managing the transfer of project and programme deliverables, including reports, documents, files, equipment and materials as per the standards OSCE procedures;
- Providing regular and timely inputs to the budget planning process and ensure oversight of allocated budget expenditures;
- Providing regular and timely inputs to reports, briefings, presentations on technical monitoring projects within incumbents area of responsibility;
- Performing other related duties as required.
For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.
Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations.