Human Resources Assistant*

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Mission to Serbia
Vacancy number: VNSRMG00589
Vacancy type: Local Contracted
Field of expertise: Human Resources Management
Grade: G4
Number of posts: 1
Duty station: Belgrade
Date of issue: 25 April 2019
Deadline for application: 15 May 2019 - 23:59 Central European Time (CET/CEST)
Date of entry on duty: 1 July 2019

Background

		The vacancy is open only for persons with the citizenship of or permanent residence in the Republic of Serbia. This position is funded from donor (“extra-budgetary”) funds and is limited in duration to one year. The successful candidate will receive a one-year fixed-term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period. The incumbent will work in the OSCE Mission to Serbia’s Administration Unit.

Tasks and Responsibilities

		Under the supervision of the National Human Resources Officer, the Human Resources Assistant will be responsible for: Assisting in the recruitment and selection of experts/consultants, interns and other temporary personnel, including screening the experts available on the roster, drafting vacancy notices, organizing interviews and/or tests and participating in the interviews; Administering Special Service Agreements (SSA) for consultants, including verifying Terms of Reference for compliance and completeness, creating Purchase Orders in Oracle/IRMA, drafting contracts (Special Service Agreements), maintaining the roster of experts and entering information about all approved SSAs in the Oracle/IRMA HR database; Administering supplier data, including entering information on suppliers in Oracle/IRMA, including bank details and supporting documentation, and initiating changes to the supplier records in Oracle/IRMA. Performing other duties as required, such as assisting in staff training projects.

Necessary Qualifications

		Citizenship of or permanent residence in the Republic of Serbia; Secondary education, supplemented by formal studies in administration, social studies or humanities; Minimum 4 years of experience in administration, including at least 2 years of relevant human resources experience in an international environment; Established experience in recruitment or contracting; Excellent written and oral communication skills in English and Serbian; Computer literacy with practical experience in Microsoft applications; Ability and willingness to work with people of different nationalities, cultural and religious backgrounds and diverse political views while maintaining impartiality and objectivity; Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities. Candidates are encouraged to familiarize themselves with the OSCE core values and competencies by studying the OSCE Competency Model available at: https://jobs.osce.org/osce-competency-model.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		The incumbent will receive a one-year fixed-term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period. This position is funded from donor (“extra-budgetary”) funds and is limited in duration to one year. * While the job description for this post has been classified at the G5 level, due to budgetary constraints the successful candidate will be placed at G4 level and will receive remuneration corresponding to a G4-level post. Appointments are normally made at Step 1 of the applicable salary scale. Monthly remuneration, subject to social security deductions, is EUR 1,308.33. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

How To Apply

		Please apply online through the OSCE website (https://jobs.osce.org) no later than 15 May 2019. Only online applications will be considered; applications received by email, post etc. will not be accepted. Only short-listed candidates will be contacted. Candidates who have not been contacted by 31 May 2019 should consider there will be no follow up to their application. Contact tel. No: 011-3606 100, ext.: 4133 or 4127 or 4153 (Human Resources Office). The OSCE retains the discretion to re-advertise the vacancy, cancel the recruitment, offer an appointment at a lower grade or offer an appointment with a modified job description or for a different duration.