Finance Administrative Assistant (short-term appointment)

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Mission to Serbia
Vacancy number: VNSRMC00623
Vacancy type: Local Contracted
Field of expertise: Budget and Finance
Grade: G4
Number of posts: 1
Duty station: Belgrade
Date of issue: 10 February 2020
Deadline for application: 2 March 2020 - 23:59 Central European Time (CET/CEST)
Date of entry on duty: 1 April 2020

Background

		The vacancy is open only for persons with citizenship of or permanent residence in the Republic of Serbia. This is an extra-budgetary position subject to the availability of funds. The incumbent will receive a four-month short-term Letter of Appointment, which will not carry any expectation of extension or conversion to another type of employment. Interviews and tests are tentatively planned for mid-March 2020.

Tasks and Responsibilities

		The post is located in the Mission to Serbia’s Fund Administration Unit (FAU) and funded from the extra-budgetary (ExB) project No. 2400789 (“Support to designing and implementing awareness raising campaigns on SALW control in Serbia”). The incumbent will be assigned to the Finance Section and will provide support in relation to the management of documents of a financial nature and will provide support in a range of other administrative tasks. Specifically, the incumbent will be responsible for: Assisting in reviewing invoices for goods and services, ensuring completeness of documentation and validity of charges; Assisting in reviewing financial reports submitted by implementing partners with whom the Mission has signed agreements, conducting site visits and updating checklists; Assisting in clearing and updating travel related documents; Administering supplier/contractor data, i.e. entering information on suppliers/contractors in Oracle/IRMA, including bank details Assisting in the Finance Section’s project records and archive management process; Reviewing extra-budgetary project proposals for directly budgeted administrative costs (overheads); Performing other duties as required.

Necessary Qualifications

		Citizenship of or permanent residence in the Republic of Serbia; Completed secondary education supplemented by training in economics or administration; Minimum three (3) years of working experience in finance, budget or general administration; Established knowledge of accountancy procedures; Computer literate with practical experience in Microsoft packages; Excellent written and oral communication skills in English and Serbian. Computer literate with practical experience in Microsoft packages; Ability and willingness to work with people of different nationalities, cultural and religious backgrounds and diverse political views while maintaining impartiality and objectivity; Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities. Candidates are encouraged to familiarize themselves with the OSCE core values and competencies by studying the OSCE Competency Model available at: https://jobs.osce.org/resources/document/our-competency-model.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		The successful candidate will receive a short-term Letter of Appointment for a period of four months, which will not carry any expectation of extension or conversion to another type of employment. Appointments are made at Step 1 of the applicable salary scales. Monthly remuneration, subject to social security deductions, is EUR 1,308.33. Social benefits will include participation in the Cigna medical insurance and the OSCE Provident Fund.

How To Apply

		Please apply online through the OSCE website (https://jobs.osce.org) no later than 2 March 2020. Only online applications will be considered; applications received by email, post etc. will not be accepted. Only short-listed candidates will be contacted. Candidates who have not been contacted by 31 March 2020 should consider there will be no follow up to their application. Contact Tel. No: 011-3606 100, ext.: 4133, 4154, 4127 or 4130 (Human Resources Office). The OSCE retains the discretion to re-advertise the vacancy, cancel the recruitment, offer an appointment at a lower grade or offer an appointment with a modified job description or for a different duration.