| Background |
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*The selection for this post is subject to the approval of the OSCE 2021 Unified Budget.
The vacancy is open only for persons with the citizenship of or permanent residence in the Republic of Serbia.
The successful candidate will receive a one-year fixed-term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period. The incumbent will work in the OSCE Mission to Serbia’s Fund Administration Unit.
The OSCE Gender Action Plan is committed to increasing the number of female staff in all areas of the OSCE's work. Currently female staff in the area of general services management are underrepresented. Female candidates are strongly encouraged to apply for this opportunity.
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| Tasks and Responsibilities |
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Under the supervision of the Chief of Fund Administration (CFA) or delegated authority, the incumbent is responsible for the management of the Mission’s General Services portfolio, comprising management of assets, transport, facilities and logistics. Specifically, the incumbent:
- Administers all aspects of planning and provision of general support services required to implement the Mission’s mandate, including supply chains, logistics support and technical services: develops and implements policies and procedures; provides strategic advice to the CFA, including on capital and operational budget and expenditure plans; reviews all Purchase Requisitions to (a) verify the correctness of the budget/object code and (b) in case of goods, check availability on stock; monitors compliance with delegations of approval authority;
- Manages the General Services portfolio, monitors implementation of tasks, evaluates performance of staff and ensures that staff development needs are met.
- Manages allocation, maintenance, storage, disposal and replenishment of assets: ensures that staff are properly supported and advised on the application of asset management policies; identifies gaps and weaknesses, provides advice on technical matters and recommendations for improvement in relation to the equipment, receipt, inspection and storage management; supervises the assignment, maintenance, storage and disposal of assets and stock levels; oversees the administration of asset donation and loan agreements;
- Ensures professional cost-effective transport management in the Mission: manages, maintains and controls the Mission’s transport management services, including all official OSCE vehicles in the Mission, providing regular vehicle status reports and monitoring the level of services provided by external contractors; develops vehicle replacement plans, controls funds appropriated for transport management services; proposes and implements internal Mission policies and operational guidelines for transportation of staff, equipment and supplies; takes responsibility, in co-operation with the Security Officer, for the conduct of investigations and submission of reports on vehicle accidents and assists with the processing of related claims;
- Ensures professional cost-effective building and facilities management: controls funds appropriated for building and facilities management, ensuring efficient resource utilization in space allocation and facilities maintenance, operation and upkeep of premises; manages the maintenance, repair and housekeeping of the Mission’s facilities and any outside projects; assigns work to individual consultants/contractors; monitors and evaluates performance.
- Manages the Mission’s supply chains for goods and services required for general services and support to the Mission’s operations; manages import/export procedures, VAT exemption procedures for purchases of assets, both for internal use by the Mission and for donation within project implementation, organizes deliveries of goods and services.
- Performs other duties as required.
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| Necessary Qualifications |
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- Citizenship of or permanent residence in the Republic of Serbia;
- University degree in administration, management, engineering or a related field;
- Professional-level courses in supply, asset or transport management;
- Minimum two (2) years of progressively responsible professional-level experience in the fields of asset management, supply management and logistics, preferably in a multinational environment;
- Experience in building and/or transport management would be an asset;
- Proven record of effective operational leadership and management skills;
- Excellent written and oral communication skills in English and Serbian;
- Computer literate with practical experience in Microsoft applications;
- Holding a valid driving licence;
- Ability and willingness to work with people of different nationalities, cultural and religious backgrounds and diverse political views while maintaining impartiality and objectivity;
- Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities.
Candidates are encouraged to familiarize themselves with the OSCE core values and competencies by studying the OSCE Competency Model available at: https://jobs.osce.org/resources/document/our-competency-model.
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| Required competencies |
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Core values
- Commitment: Actively contributes to achieving organizational goals
- Diversity: Respects others and values their diverse perspectives and contributions
- Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
- Accountability: Takes responsibility for own action and delegated work
Core competencies
- Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
- Planning: Works towards the achievement of goals in a structured and measured manner
- Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
- Initiative-taking: Proposes and initiates new ideas, activities and projects
- Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
- Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
- Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
- Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
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| Remuneration Package |
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The incumbent will receive a one-year fixed-term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period, and which will be renewable annually, subject to satisfactory performance and continuing need for the post.
Appointments are normally made at Step 1 of the applicable salary scales.
Monthly remuneration, subject to social security deductions, is approx. EUR 2,223.75. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
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| How To Apply |
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Please apply online through the OSCE website (https://jobs.osce.org) no later than 17 November 2020. Only online applications will be considered; applications received by email, post etc. will not be accepted.
Only short-listed candidates will be contacted. Candidates who have not been contacted by 31 December 2020 should consider there will be no follow up to their application.
The OSCE retains the discretion to re-advertise the vacancy, cancel the recruitment, offer an appointment at a lower grade or offer an appointment with a modified job description or for a different duration.
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