Word Processing Operator

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Secretariat
Vacancy number: VNSECG01412
Vacancy type: Local Contracted
Field of expertise: Translators, Interpreters, Conference Services
Grade: G4
Duty station: Vienna
Date of issue: 12 March 2019
Deadline for application: 1 April 2019 - 23:59 Central European Time (CET/CEST)

Background

		Please note that this vacancy is for two positions; one part-time and another full-time. The part-time (50%) position has an expected contract duration until December 2019 and the full-time (100%) has an expected contract duration until February 2020. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control,confidence- and security-building measures, human rights, national minorities, democratization, policing strategies,counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. The Office of the Secretary General (OSG) plays a key role in supporting the Secretary General in the effective implementation of his/her mandate and specific tasks given to him/her by the OSCE participating States. This includes primarily assisting the Secretary General in his activities, serving as a focal point for liaison and support to the Chairperson-in-Office, and co-ordinating tasks across the Secretariat. It groups horizontal services such as Executive Management, Communication and Media Relations, Legal Services, External Co-operation, Security Management, Gender Affairs, Conference and Language Services, Central Records Management, and oversees the OSCE Documentation Centre in Prague. The OSG ensures effective co-ordination of policy advice provided to the Secretary General and the Chairmanship, and management decisions taken by the Secretary General. The OSG is led by a Director who also functions as the Head of Executive Management. Conference and Language Services, as part of the OSG, provides professional support to the decision-making bodies of the OSCE and the respective delegations on matters dealing with the organization of meetings, including interpretation and translation, documents control, editing and word processing services.

Tasks and Responsibilities

		Under the direct supervision of the Supervisor, Documents Control Unit, the Word Processing Operator will assist the work of the English translators. More specifically, she/he will perform the following duties: Typing conference documents, including statements, decisions and journals of meetings and notes verbales, to include complex tables and mathematical formulae and graphs; deciphering heavily hand-corrected texts and handwritten drafts; Formatting official conference documents; Preparing advance drafts and making corrections until the final version of the text is accepted; Taking dictation (directly from a translator or from a recording), proofreading and checking work for completeness, layout, numbers and spelling; Typing or re-typing and/or converting documents into machine-readable form for inclusion in the OSCE electronic archives; Maintaining and updating computer files of all documents typed; Conducting reference searches using full-text retrieval systems and databases; Performing other duties as assigned. For more detailed information on the structure and work of the Office of the Secretary General, please see: www.osce.org/secretariat

Necessary Qualifications

		Completed secondary education and a minimum of three years of clerical and typing experience, preferably within a text-processing unit, documents control, records management or conference services; secretarial training is desirable; A minimum of 3 years of clerical and typing experience. Previous experience in a text-processing unit, documents control, records management of conference services is an asset; Professional fluency in English, with strong oral and written communication skills, including spelling and grammar at mother-tongue level; knowledge of other OSCE working languages is an advantage; Demonstrated knowledge of computer applications, including word processing, graphics, database and spreadsheets; Ability to work under time pressure and flexibility to occasionally work overtime; Demonstrated gender awareness and sensitivity as well as an ability to integrate a gender perspective into tasks and activities; Ability to establish and maintain effective working relationships with people from different national and cultural background whilst remaining impartial and objective.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deduction, is EUR 3,276 (per month) for the full-time position and EUR 1,638 (per month) for the part-time position. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.