As a result of the decision on the closure of the OSCE Special Monitoring Mission to Ukraine (SMM), please be informed that all SMM open recruitment processes are hereby cancelled. To see all other vacancies, please click here.
31 August 2018
- 23:59 Central European Time (CET/CEST)
The Department of Management and Finance (DMF) is the largest department in the OSCE Secretariat and is responsible for managing the material and financial resources of the Organization. It provides policy guidance on the management of OSCE financial and material resources and develops and maintains OSCE Financial Regulations and Rules and Financial Administrative Instructions. The Budget and Finance Services Section consists of the Accounts Unit, Budget Unit and Treasury.
The Budget and Finance Services section is responsible for co-ordinating and supporting the programme planning and budgeting process in general, including providing advice to relevant stakeholders. It is also the focal point for support to the field Finance Administration Units, providing on-site assistance and training in business application systems and associated controls which are designed to strengthen the internal control environment and reduce risk through effective mitigation measures.
Tasks and Responsibilities
Under the overall supervision of Chief, Treasury and Extra-budgetary Contributions Unit and the day to day supervision of the Associate Treasury Officer, the incumbent is responsible for processing of payment vouchers received in Treasury from the Secretariat and the other Executive Structures. More specifically, the Treasury Assistant will be tasked with the following:
Reviewing incoming vouchers for action and prioritizing according to due dates;
Checking completeness and accuracy of bank information and verifying payment modalities;
Liaising with other units or other Executive Structures regarding banking and payment information when necessary;
Maintaining existing online electronic payment templates and creating new accounts when necessary;
Preparing and disbursing cheques and maintaining records of thereof on file and/or in ORACLE;
Providing Account Unit with paid and stamped payment vouchers for filing purposes;
Preparing daily and monthly reconciliation of the Secretariat cash and bank accounts and following up with the Missions and Institutions monthly reconciliations;
Verifying data concerning suppliers, customers and banks and ensuring that all information is entered in the correct format and in accordance to the procedure;
Participating in the provision of training related to Treasury;
Completed secondary education supplemented by formal courses or specialized training in the area of accounting or financial management;
At least four years of relevant working experience as a cashier in a bank, accounting or finance assistant in an intergovernmental or international commercial organization;
Professional fluency in English with excellent oral and written skills; knowledge of other OSCE working languages would be an asset;
Ability to work accurately and pay attention to detail;
Ability to work independently, set priorities and organize work to meet tight deadlines;
Experience of working in a multilateral/multicultural environment; and ability to establish and maintain effective work relations with different cultural and national backgrounds;
Ability to operate Windows applications, with practical experience with computerized accounting/financial systems, knowledge of ORACLE would be beneficial.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deduction, is EUR 3,790. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are made at step 1 of the applicable OSCE salary scale.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only shortlisted applicants will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
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