OSCE Office for Democratic Institutions and Human Rights
Field of expertise
Budget and Finance
Number of posts
Date of issue
22 September 2017
Deadline for application
15 October 2017
- 23:59 Central European Time (CET/CEST)
The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. ODIHR’s assistance projects and other activities are implemented in participating States in accordance with ODIHR’s mandate.
Tasks and Responsibilities
Under the general supervision of the Senior Finance Assistant and the overall supervision of the Chief of Finance, the incumbent is responsible for the following duties:
Reviewing incoming vouchers for action and prioritisation according to due dates;
Checking the completeness and accuracy of bank information and verifying payment modalities, liaising with employees and suppliers regarding details of payment information when necessary;
Maintaining existing online electronic payment templates and creating new accounts when necessary;
Preparing and disbursing bank and cash payments in a timely manner and maintaining records in Oracle, reconciling cash and bank accounts daily;
Processing payroll invoices for international and local staff members, creating payment batches and reconciling the bank statement;
Monitoring, oversight and management of cash balances to ensure that sufficient resources are available in order to meet ODIHR’s projected financial obligations;
Preparing weekly Fund Replenishment requests for ODIHR’s bank accounts based on a projected cash forecast and submitting for review and first approval to the Senior Finance Assistant and final approval to the Head of Finance;
Maintaining routine correspondence and contacts with ODIHR departments, ODIHR customers and local bank to clarify questions pertaining to the Treasury operations of ODIHR, replenishments, currency conversions and bank transfers;
Performing other related duties, as required.
Completed secondary education or equivalent supplemented by specialized training in finance or accounts;
Minimum of four years of relevant working experience as a cashier in a bank or as accounting or finance assistant in a national or international setting;
Excellent computer skills with practical experience with computerized accounting/financial systems. Experience with the Oracle system is highly desirable;
Ability to work with numbers, accuracy, reliability and integrity are required;
Excellent oral and written communication skills in English and local language;
Ability to establish and maintain effective working relations with people of different national, ethnic and cultural backgrounds.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions, is approximately PLN 6,900. OSCE salaries are exempt from taxation in Poland.
Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 45 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees.
Appointments are made at step 1 of the applicable OSCE salary scale.
How To Apply
If you wish to apply for this position, please use OSCE’s online application link found under http://jobs.osce.org.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only the OSCE on-line applications will be accepted and short-listed applicants contacted.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the Organization.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
No application fees or information with respect to bank account details are required by OSCE for our recruitment process.
Please note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred.
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