This call for applications is open for persons with the citizenship of one of the OSCE participating States, excluding the citizenship of the Republic of Serbia.
The OSCE Mission to Serbia is looking for an experienced transport/logistics professional to make a comprehensive review of the Mission's transport management practices, including the management of its fleet of 20 vehicles, and to recommend improvements in that field.
Tasks and Responsibilities
Under the supervision of the Chief of Administration, the expert will perform the following tasks:
- Conduct a cost-benefit analysis of the Mission's fleet vis-à-vis outsourced transportation;
- Based on the outcomes of the above, propose a revised Mission's Vehicle Replacement Plan;
- Review draft Vehicle Transportation Policy document prepared by the Mission and propose improvements in line with best practices in other international organizations and following in-depth discussions with users of services (Mission's programmatic staff), current dispatching and vehicle maintenance staff, and drivers;
- Review the Mission's vehicle transportation practices and propose improvements, including, but not limited to, the following areas: submission and processing of transport requests; discharge of dispatching duties; management of city rides, transportation to/from the airport, and rides outside of Belgrade within Serbia and to the neighbouring countries; driver's time management, including use of optional and/or mandatory rests, defining working hours and non-working hours, overtime compensation for drivers; transport-related templates and systems; vehicle handover procedures; vehicle maintenance.
By the end of the consultancy, the expert will produce the following:
- Written cost-benefit assessment of the Mission's fleet vis-à-vis outsourced transportation with main conclusions and recommendations (app. 3-5 pages of narrative assessment supported by detailed, clear and illustrative calculations in Excel or another program);
- Draft of the revised Mission's Vehicle Replacement Plan (revisions in an existing 1-page document);
- Completed review of the Mission's draft Vehicle Transportation Policy Manual, to be ready for submission for approval;
- Written assessment of the Mission's current transport policies and recommendations for further changes and improvements.
- Citizenship of one of the OSCE participating States, excluding the citizenship of the Republic of Serbia;
- University degree in Business Administration, Logistics Management, Transportation Management, Traffic Engineering or a related field;
- Minimum 6 years of relevant professional experience in the field of transport management, logistics or general administration, of which at least 3 years in an international organization;
- Proven professional experience in the management of fleets of at least 20 vehicles in a private company or in an international environment;
- Knowledge of the OSCE or equivalent administrative framework relevant for transport management;
- Professional knowledge of the English language;
- Computer literate with practical experience in Microsoft packages;
- Ability and willingness to work with people of different cultural, national and religious background.
Candidates are encouraged to familiarize themselves with the OSCE core values and competencies by studying the OSCE Competency Model available at: http://www.osce.org/employment/144466.
- Commitment: Actively contributes to achieving organizational goals
- Diversity: Respects others and values their diverse perspectives and contributions
- Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
- Accountability: Takes responsibility for own action and delegated work
- Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
- Planning: Works towards the achievement of goals in a structured and measured manner
- Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
- Initiative-taking: Proposes and initiates new ideas, activities and projects
- Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities):
- Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
- Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
- Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
The expert will be employed for a period of app. 30 days in November and December 2017, of which 5-7 working days will be spent in the Mission, and will be paid an amount commensurate to individual qualifications and experience, not exceeding 4,000 EUR in total.
In addition, the OSCE will bear travel and accommodation costs associated with the consultancy.
How to Apply
Please apply online through this website (https://jobs.osce.org) no later than 12 October 2017. Only applications received through this website will be considered; applications received by email, post etc. will not be accepted.
Only short-listed candidates will be contacted. Candidates who have not been contacted by 31 October 2017 should consider there will be no follow up to their application.
The OSCE retains the discretion to re-advertise the vacancy, cancel the recruitment, offer a consultancy at a different level or with modified terms of reference or for a different duration.