8 November 2018
- 23:59 Central European Time (CET/CEST)
The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Transport Assistant with its Office in Kyiv Monitoring Team. The OSCE is committed to achieving a better balance of women and men within the Organization.
Initial duration of appointment is for 12 months, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.
Under the direct supervision of the Deputy Team Leader and overall guidance of the Director of Fund Administration/ General services (GS)/Transport unit in Head Office (HO) the Transport Assistant assists with administration of Mission Members in the following services:
Provides administrative support to the planning and organizing of the Monitoring Team (MT) day-to-day operations under his area of responsibility;
Supports the development of patrol plans, including providing assistance in the allocation of vehicles and equipment, logistical arrangements and ensuring the completion of post-patrol procedures;
Ensures that vehicle fleet remains in a best possible technical and visual conditions. Proposes criteria for the use of vehicles, maintaining accurate and complete vehicle records;
Liaise with SMM Transport Officer in Kyiv on all vehicle maintenance and repair issues, road traffic accidents;
Participates in vehicle inspection process before departure and upon arrival in the location. Perform first line vehicles service/repair assessment, maintain, update and make available vehicle maintenance/repair database;
Ensures adherence to maintenance and withdrawal schedules for vehicles and organizing the preparation for disposal of written off vehicles presented to FMMC;
Liaise with MT operations on vehicle operational use, allocation of vehicles to designated patrol groups and patrol routes;
Coordinates vehicle recovery from the field in case of reported malfunction to the nearest safe locations;
Submits daily, weekly, monthly reports of vehicle/fuel use, prepares statistical reports on usage/distribution of vehicles;
Coordinates at MT level all driver training activities. Participates in induction training for Mission members in the area of transport. Briefs or trains junior/newly appointed staff when needed;
Assists the MT Operations and patrols in case of transportation needs as driver of official vehicles;
Monitors stock of transport supplies, prepares request to supply vehicle spares, tires, liquids, lubricants, tools and equipment on a regular basis through Transport Unit in Kiev. Procuring minor supplies locally in case of urgent need;
Liaise with the business, local authorities and institutions as per the instructions given by the supervisor;
Citizenship of Ukraine;
Secondary education supplemented by specialized studies in Administration, Transport, Logistics;
Minimum 4 years of working experience in a national or international large administrative set up;
Computer literate with practical experience with Microsoft applications and other specialized stock tracking software;
Professional fluency in the English, Ukrainian and Russian languages, both oral and written;
Valid driving license B and desirable C;
Mechanical and/or minor repairs aptitude;
Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure, proven resilience to high stress environments;
Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
Cultural sensitivity and judgment.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions is 988.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.
How To Apply
For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
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