Senior Secretary

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE High Commissioner on National Minorities
Vacancy number: VNHCNG00114
Vacancy type: Local Contracted
Field of expertise: Secretarial Services
Grade: G5
Number of posts: 1
Duty station: , The Hague
Date of issue: 19 June 2018
Deadline for application: 10 July 2018 - 23:59 Central European Time (CET/CEST)

Background

		The Office of the OSCE High Commissioner on National Minorities (HCNM) was established in 1992 to identify and seek early resolution of ethnic tensions that might endanger peace, stability or friendly relations between OSCE participating States. The Senior Secretary supports the High Commissioner and the work of the High Commissioner's Office.

Tasks and Responsibilities

		Under the supervision of the Personal Adviser to High Commissioner, the incumbent provides analytical support and personal assistant functions for the High Commissioner and the Personal Adviser to the High Commissioner. Duties include: Screening incoming correspondence addressed to the High Commissioner Management Team, attaching background material to any important correspondence for the High Commissioner’s attention and forwarding mail to appropriate officers for further action, maintaining log books; Checking all outgoing correspondence/documents submitted for the High Commissioner’s signature or approval for format, completeness, as well as ensuring dispatch in a timely and correct manner; Supporting the maintenance of the High Commissioner’s and Personal Adviser’s daily and long-term calendar and assisting with the arrangement of appointments with high-level officials and other counterparts; Making travel arrangements for the High Commissioner and Personal Adviser, preparing travel authorizations, ensuring that visas and travel documents are in order, and completing travel claim forms; Receiving visitors, placing and screening telephone calls and responding to routine and non-technical requests for information for the High Commissioner; Maintaining the Office's records and filing system; Arranging internal and external meetings, including those with high-ranking representatives of participating States, specialized agencies or senior officials; Co-ordinating with other Administrative Assistants in the work area, ensuring that the office is covered at all times and that the workload is evenly distributed; Taking minutes of meetings; Providing analytical and thematic support upon request; Performing other related duties as assigned.

Necessary Qualifications

		Completed secondary education; Four years of clerical and administrative experience, preferably in an international setting; Computer literacy with practical experience in Microsoft applications, with knowledge of databases or ERP systems, such as Oracle, is an advantage; Professional fluency in English, including related drafting skills. Knowledge of another official language of the OSCE would be an asset; Ability to establish and maintain effective working relations with people of different cultural and religious backgrounds, different gender, and diverse political views, while remaining impartial and objective; Proven interpersonal skills.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration is approximately EUR 2800 (12 times a year). OSCE salaries are exempt from taxation in The Netherlands. Social benefits include the possibility of participation in Cigna medical insurance and the OSCE Provident Fund.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/participating-states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please be aware that the OSCE does not request payment at any stage of the application and review process.