Senior Recruitment Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Secretariat
Vacancy number: VNSECG01486
Vacancy type: Local Contracted
Field of expertise: Human Resources Management
Grade: G6
Number of posts: 1
Duty station: Vienna
Date of issue: 15 November 2019
Deadline for application: 13 December 2019 - 23:59 Central European Time (CET/CEST)

Background

		The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions. The Department of Human Resources (DHR) ensures that the OSCE has the human resources capacity necessary to successfully implement its mandates. DHR sets the policies and provides services in the areas of recruitment, administration of benefits and entitlements, payroll, performance management, training and ethics across the Organization. The Talent Management Section of the Department of Human Resources encompasses the Recruitment Unit, the Learning and Development Unit and the Classification and Post Table Team, and is led by the Head, Talent Management Section. The Talent Management Section works toward recruiting, retaining, supporting and developing the highest quality staff and mission members and promoting their competence and high performance. The Learning and Development Unit, as part of the Talent Management Section of the Department of Human Resources, co-ordinates and manages staff training activities throughout the OSCE. Training activities include the design and facilitation of training modules with in-house-resources, bringing in trainers for topics where in-house expertise is not available, supporting participating States in their pre-mission training efforts and orientation of new OSCE staff members. The Recruitment Unit, as part of the Talent Management Section of the Department of Human Resources, comprises at least ten staff members and is primarily responsible for the recruitment and selection of international contracted and seconded staff for the Secretariat and field operations and of general staff, temporary staff and consultants at the Secretariat. The OSCE Action Plan for the Promotion of Gender Equality is committed to further improving gender balance among staff in all areas and levels within the OSCE. Currently male staff in the above-mentioned field of expertise is underrepresented, and are therefore encouraged to apply for this opportunity. For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat

Tasks and Responsibilities

		The Senior Recruitment Assistant is a member of the Recruitment Unit/Talent Management Section under the general supervision of the Chief, Recruitment Unit and the direct supervision of the Recruitment Officer. As the incumbent of the post, you will perform all administrative steps required for the recruitment of fixed-term contracted and seconded staff, short-term appointments (STAs), Special Service Agreements (SSAs), as well as junior-level positions. You will work closely with the Recruitment Officer and will provide inputs to the selection methodology and conceptual projects improving the work of the Recruitment Unit. The objective of the post is to deliver client-oriented and accurate first-level support and timely and flawless administration of recruitment and selection procedures, as well as assist with a number of outreach and social media activities to promote the OSCE as an employer of choice. In particular, as Senior Recruitment Assistant, you will be responsible for the following: Co-ordinating and leading, in interaction with the superviser, the work of the team (3-5 staff) in designated departments and field operations while ensuring service-oriented client communication; delegating tasks and maintaining an overview of the workload; proposing adjustments and improvements to portfolio administration and recruitment methodology/workflow; advising team members on complex recruitment-related issues; Monitoring staffing developments and needs of Secretariat departments, institutions and/or field operations and keeping the Recruitment Officer updated on the current staffing situation and possible recruitment-related issues; Responding to enquiries from participating States and candidates relative to pending and completed recruitments; Performing administrative tasks related to the application or nomination for vacant posts, including professional category (contracted and seconded), general service (GS) category, STAs, SSAs, daily contracts, and junior-level positions; Drafting, editing, updating, up-loading, circulating and closing vacancy notices; Supporting the screening and long-listing of candidates/assessing nominations for seconded and contracted posts; Engaging in branding exercises: supporting the design, implementation and assessment of outreach campaigns and contributing to sourcing projects, utilizing social media inter alia, as well as by participating in recruitment fairs, conducting briefings with individual delegations of participating States, and supporting the delivery of workshops and presentations on OSCE recruitment processes to promote OSCE as an Employer of Choice and to identify, attract and engage potential applicants; Liaising with nominating authorities to request nominations of qualified personnel for specific positions, including direct contact with selected Mission members as appropriate; Contributing to, maintaining and using rosters for specialized expertise and temporary assistance; Preparing and co-ordinating interview boards, which includes but are not limited to the following: administering pre-testing or other additional screening methodology; participating in interview boards as a voting member (representing DHR), particularly for GS category and lower P category posts, and evaluating written tests; participating in senior level interview boards as secretary to the board and preparing draft selection reports; conducting references and educational credentials checks, as appropriate; liaising with candidates and/or nominating authorities; Updating and maintaining the IRMA records of candidates throughout the recruitment cycle from entering VNs, screening and panelling candidates to selection decision; Performing other duties as required.

Necessary Qualifications

		Completed secondary education supplemented by formal training in office administration; Minimum of six years of relevant administrative/clerical experience; Experience in human resources, particularly in recruitment, talent management, administration and/or staff development, either in public service, private enterprises, non-profit sector or international organizations; Experience in co-ordinating work schedules and/or co-ordinating small teams; organizational and planning skills; Ability to work in a confidential environment, to maintain impartiality and a high level of discretion; Demonstrated accuracy and attention to detail; Experience in participating in outreach campaigns, sourcing projects, utilizing social media, and/or delivering workshops/presentations; Professional fluency in English, with excellent written and oral communication skills; working knowledge of another OSCE official language is an asset; Ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities; Knowledge of the Organization's staff regulation and rules, administrative and financial regulations would be an asset; Proficient in MS Office; knowledge of ERP systems would be an asset.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deduction, is EUR 4,487 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.