Senior Project Assistant
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Vacancy
Background
This post is financed from the Unified Budget (UB) under the Economic, Environmental and Politico-Military Programme.
Tasks and Responsibilities
Under the direct supervision of the National Programme Manager, and the secondary supervision of the Senior Project Officer, the Senior Project Assistant is expected to perform the following tasks:
1. Assist in achieving programme objectives and results in the OSCE First and Second Dimensions:
• provide substantial input into drafting project proposals;
• prepare draft project budgets;
• assist in monitoring project implementation, with an emphasis on overseeing implementing partners, service providers, and SSAs;
• provide basic analysis of data for project monitoring and evaluation;
• assist in drafting project reports.
2. Assist in managing projects:
• agreements: assist in the programmatic management of implementing partners (IPs), suppliers, special service agreements. This includes drafting terms of reference, participating in selection, and verifying financial reports. Recommend corrective action where necessary.
• arrange travel, accommodation, official travel authorizations and travel claims for OSCE and non-OSCE officials.
• support project activities, draft letters of invitation, participant lists, agendas and other materials; communicate with participants and speakers to confirm their participation and respond to their requests; arrange meeting facilities and audio-visual and other equipment.
• communicate with the stakeholders and project beneficiaries on project implementation details; maintain contacts with international development organizations in the areas of mutual interest and ensures regular exchange of information.
• compile data for project monitoring and evaluation.
3. Prepare and maintain documentation for the programme:
• translate documents;
• maintain files, documents, contact lists, etc.;
• handle correspondence.
4. Oversee flow of internal procurement approval:
• raise and update purchase requests (in IRMA);
• confirm that services or goods are delivered (in IRMA).
5. Other duties as assigned.
Requirements:
• completed secondary education, supplemented by formal training in administration or project management;
• minimum 6 years’ experience in administrative or project work, preferably in an international environment;
• excellent written and oral communication skills in English, Ukrainian and Russian;
• computer literacy with Microsoft Applications practical experience;
• IRMA working experience would be an asset.
Remuneration Package:
Monthly remuneration subject to social security deductions is EUR 1176. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
This position is for residents of Ukraine only. We strongly encourage applicants to use the online application system at https://jobs.osce.org; the Vacancy Number is VNUKRG00608 The deadline for applications is 14 June 2020. If you have difficulties with the online system, please use the Internet Explorer to find the vacancy. Applications received after the published deadline will not be considered. Due to the high volume of applications, only short-listed candidates will be contacted. Details of the assignment and contract may be further discussed during the interviews.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.
Please be aware that the OSCE does not request payment at any stage of the application and review process.