12 April 2018
- 23:59 Central European Time (CET/CEST)
OSCE Mission to Montenegro is seeking for highly qualified, motivated and experienced candidates for the position of Senior Programme Support Assistant in the Democratization Programme. The OSCE is committed to achieving a better balance of women and men within the Organization, and seeks for candidates who meet the core values and competences of the organization.
Tasks and Responsibilities
Under the supervision of the Democratization Programme Manager, the incumbent provides support in preparation and implementation of the programmatic activities, including projects funded from the unified budget and extra budgetary contributions. The incumbent performs the following tasks:
Assists in the development of reports as directed by the Programme Manager (PM); Drafts inputs required by the PM and Mission senior management;
Provide info for weekly, monthly, activity and annual reports;
Drafts Project documents, project progress and self-evaluation reports; Conducts project evaluation and monitoring;
Assists the PM in monitoring the work plan and budget for those programmatic activities assigned to him/her;
Conducts background research in the democratization area, using a variety of information sources, and prepares written documents on the basis of the research conducted, e.g. project concepts papers, project drafts and analyses reports;
Organises, coordinates and facilitates experts meetings, conferences, specialised trainings, roundtables, workshops and seminars. Attends at meetings/conferences with domestic and international counterparts and, if required, participate in regional initiatives;
Under the guidance of the PM, maintains efficient communication with senior and mid-level Government officials, international and non-governmental organisations, consultants and experts operational in the security sector and governance reforms;
Carries out practical organization of programmatic activities including preparation of administrative related steps in accordance with Fund Administration Unit guidance and OSCE Rules and Regulations; drafts ToRs, procurement information, travel forms and any other administrative paper work;
Prepares all necessary administrative steps for the IRMA procedures and works directly in IRMA when assigned;
Drafts agenda, opening speech/talking points, meeting minutes and reports from the events; Prepares relevant records on the events attended;
Assists senior programme staff when interfacing with local interlocutors, government officials, NGOs and other counterparts in domestic and international organisations to ensure effective communication;
Provides interpretation from English into the local language and vice versa at official meetings, translates and proof-reads written documents.
Citizen or permanent resident of Montenegro;
Secondary school. Education supplemented by formal courses in secretarial, office organization or administration;
Minimum six years of the relevant work experience preferably with another international organisation or government agency in the area of democratic reform;
Thorough awareness of current political situation and the democratic reform process in Montenegro;
Very good knowledge of project management;
Experience in analytical, problem-solving and organisational activities. Ability to conduct research and collect information from a variety of sources, using different methods;
Demonstrated ability to organize meetings, training workshops and other learning transfer events;
Computer literate with practical experience with Microsoft applications;
Excellent written and oral communication skills in English and local languages;
Holding valid driving licence.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions is 1,463.50 euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
How To Apply
This position is open to citizens and permanent residents of Montenegro only. If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org.
Please note that offline applications submitted via email, fax, or mail will not be considered.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
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