29 July 2019
- 23:59 Central European Time (CET/CEST)
The incumbent provides programmatic and administrative support to the OSCE Programme Office in Bishkek (POiB) as a Senior Programme Assistant assigned to Economic and Environmental Dimension.
Tasks and Responsibilities
Under the direct supervision of the Programme Manager carries out a range of tasks related to the design of individual activities and their implementation in the area of development of municipalities within the framework of the Economic Good Governance project portfolio;
Responsible for both the administrative and substantive elements of project activity development and implementation;
Research, collect, register, report and maintain information on project activities by reviewing reports and establishing and maintaining liaison with partners (including state partners and implementing partners), following up on all aspects of the project; in coordination with partners assesses project implementation and other related issues; report regularly to the direct supervisor, prepare various written outputs, draft background and briefing papers;
Prepare project/programme reports, activities and budget requirements for the planning of Unified Budget; plan, coordinate and develop project budgets in close cooperation with FAU in the OSCE Programme Office in Bishkek (POiB); follow up and keep records on project expenditures and overall financial status; prepare PR and PO, prepare and submit financial report for the projects expenditures for UB projects and for EXB projects if needed;
Compile general background information from available sources and partners for the assigned sector or area; maintain institutional memories or other documentation systems to record programme and project history and ongoing activities;
Attend and contribute to briefings for visiting delegations on matters relating to the POiB’s mandate and other important sectors pertinent to the organisation’s mission;
Pay field visits and participate fully in subsequent discussions and decision making regarding follow up actions on the projects;
Provide inputs for all reporting exercises (regular and ad hoc), drafts and notes for the direct supervisor on specific issues and topics as and when requested; provide accurate interpretation/translation when necessary for the PM and other international staff members as requested to do so, during official meetings; receives visitors and responds to routine requests for information;
During the absence of the other Senior Programme Assistant ensure that activities and communications in this Dimension are maintained in line with an agreed interim action plan;
Completed secondary Education, University degree in Law, International studies, Public Policy, Political Science, Economics or Public Administration is an asset;
Very good knowledge and high level of skills in project planning, implementation, monitoring and evaluation procedures;
Minimum of six years of working experience in the field, preferably at least, two years of experience within international organization;
Experience in work with NGOs or different governmental institutions and organizations is an asset;
Good knowledge of the programme related issues and ability to comprehend the situation in the area and region;
Ability to collect and comprehend and summarize versatile information in aim to perform appropriate analyses;
Ability to respect decision making string, to comprehend complexity and importance of the project and to act in accordance to the existing procedures;
Ability to establish and maintain good relations with people of different national and cultural backgrounds;
Sense of responsibility, organizational skills, ability to take initiative and to work independently;
Ability to work under pressure;
Good communication skills (written and oral);
High degree of fluency in written and oral English, Russian and Kyrgyz languages;
Excellent computer skills.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions is 946.66 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
How To Apply
If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies/
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.
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