Senior Programme Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Programme Office in Bishkek
Vacancy number: VNKYRG00950
Vacancy type: Local Contracted
Grade: G6
Number of posts: 1
Duty station: Bishkek
Date of issue: 25 March 2019
Deadline for application: 22 April 2019 - 23:59 Central European Time (CET/CEST)

Background

		The Senior Programme Assistant focuses on gender rights, provides clerical, administrative and programmatic assistance to the Human Dimension (HD) under the direct supervision of the National Human Rights Officer (NHRO) and indirectly the Head of the HD. The Senior Programme Assistant performs a variety of information gathering, monitoring, technical and administrative services including: collects information from records and reports and prepares periodic and ad hoc reports on programme and project activities; prepares control plans for the monitoring of programme and umbrella project implementation; contributes to the preparation of background information and of reports, project documents and submissions to local and national governments; evaluates and reports on projects, specifying results and lessons learned; and provides guidance on operational issues.

Tasks and Responsibilities

		The incumbent has a particular focus on social, economic and cultural rights and under the supervision of the NHRO and Head of the HD, will perform the following duties: Collecting, registering, reporting and maintaining information on project activities by reviewing reports and establishing and maintaining liaison with partners for implementation, following up on all aspects of specific HD projects, including project formulation and provision of functional support to project implementation; in coordination with partners for implementation assesses program implementation and other related issues; report regularly to the immediate supervisor, prepare various written outputs, draft background and briefing papers; Monitoring and reporting on human rights-related legislation and developments, particularly at the national and local levels, using various sources of information such as: official documents, newswires and mass media, reports by NGOs and other experts, reports by other international organizations and diplomatic missions, other sources; Drafting, preparing, implementing, monitoring and evaluating projects, budgets, financial and narrative reports related to the human rights activities of the Programme Office in Bishkek (POiB). Assisting in the identification of national and international experts and other partners; arranging the logistical aspects related to the organization of events. Provide interpretation and translation when required/ maintains the relevant documentation and filing system; Contributing to briefing, training and other reports related to the mission's activities (Spot Reports, Background Reports, Gender Annual Reports, periodical Activity Reports, other reports as assigned), as well as talking points and speeches for the Head of POiB, Deputy Head of POiB, Head of the HD, or other POiB staff. Drafting press releases and other public relations material related to the work of the Human Dimension. Attending seminars/roundtables and other events organized by state institutions, NGOs and other partner organizations, and preparing relevant memos to keep the office informed; Maintaining regular correspondence and working relations with state institutions (in particular National Human Rights Institutions, the judiciary, the central and local governments and the parliament), international and national non-governmental organizations, human rights defenders, and other diplomatic missions. Arranges meetings for NHRO, and/or other HD staff with officials, representatives of the international and NGOs; Assisting and maintaining regular working relations with OSCE institutions (Secretariat, Office for Democratic Institutions and Human Rights/ODIHR, Office of the High Commissioner on National Minorities) in the implementation of human rights activities and/or inquiries related to Kyrgyzstan and during country visits by delegations; Accompanies the NHRO, and/or other HD staff on regular field visits and participate fully in subsequent discussions, decision making and follow up action as/when required. Prepares drafts and notes for NHRO and/or the Head of HD on specific issues and topics as and when requested; Performs other related duties on cross-dimensional issues; Performing other duties as assigned. For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: https://www.osce.org/programme-office-in-bishkek.

Necessary Qualifications

		Completed secondary school education; Minimum six years of relevant work experience; Computer literacy with practical experience with Microsoft Office packages; Excellent verbal and written communication skills in English, Russian and Kyrgyz, knowledge of other local languages is an asset; Completed courses, training sessions in gender-mainstreaming, promotion of gender equality is an asset; Knowledge of domestic legal framework to promote gender equality is an asset.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions is 946.66 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies/. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.