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VNSMUG00740 |
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| Job Title |
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Senior Human Resources Assistant |
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| Organization Name |
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OSCE Special Monitoring Mission to Ukraine |
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| Background |
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The OSCE Special Monitoring Mission (SMM) to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Senior Human Resources Assistant with its main Office in Kyiv.
The OSCE is committed to achieving a better balance of women and men within the Organization.
All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see http://www.osce.org/ukraine-smm.
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| Tasks and Responsibilities |
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Under the general direction of the Human Resources Officer and the immediate supervision of the National Human Resources Officer, the Senior Human Resources Assistant is responsible for providing interpretation of the OSCE Staff Rules and Regulations, Staff Instructions and HR policies and practices, providing advice and ensuring administrative support required to mission members on general administrative matters related to HR standards.
The incumbent is responsible for the following duties:
- Providing interpretation of OSCE Staff Rules and Regulations, Staff Instructions, and other relevant instructions and procedures to mission members (MMs); briefing, providing advice and ensuring administrative support as required to international and national Mission Members (MMs) on general administrative matters related to standards of remuneration, OSCE Social Security Scheme and Provident Fund, working hours and leave entitlements; Delivering HR introduction part of the Mission Induction Course for newcomers, both national and international;
- Monitoring and administering MMs's benefits and entitlements, complying with the OSCE Staff Regulation and Rules and other OSCE instructions and assuring accurate recording and correct payroll results;
- Collecting information and assists in conversion of data for recording in IRMA in connection with benefits, elements, pay methods, assignments, accrual plans, absence types, etc. Ascertains staffing requirements of international and local personnel by referral to staffing table and monitoring contract expirations;
- Ensures timely notification, initiation and follow up on the performance appraisal process, with purpose to ensure the deadlines in respect of probationary period, contract extension and regular performance appraisal periods are met; Responsible for updating Human Recourses database to reflect any administrative changes, and upon official approval of the extensions prepares adequate contracts for Human Resources Officer's and/or National Human Resources Officer's signature;
- Arranges for and/or attends meetings on administrative matters, participates in discussions of new or revised procedures and practices, interprets and assesses the impact of changes and makes recommendations for follow-up action;
- When required, coordinates and guides the work of junior HR Assistants in the main office and in the field;
- Performs other related duties as assigned.
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| Necessary Qualifications |
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- Citizenship of Ukraine;
- Secondary education supplemented by formal training in administration/office work, HR administration;
- At least 6 years of experience in Administration, in particular personnel matters and leave administration preferably in an international set up;
- Computer literate with practical experience in Microsoft Office applications, knowledge of Oracle applications desirable;
- Excellent written and oral communication skills in English, Russian and Ukrainian;
- Ability to adjust to a broad range of new tasks in a complex administrational environment;
- Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
- Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
- Flexibility and ability to work under pressure and with limited time frames.
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| Remuneration Package |
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Monthly remuneration, subject to social security deductions is 1176.00 Euro/month. Social benefits will include participation in the Cigna Health Insurance scheme and the OSCE Provident Fund. |
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| How To Apply |
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For more details please visit the OSCE website employment section at http://www.osce.org/employment. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply.
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