Background |
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The OSCE Special Monitoring Mission (SMM) to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Human Resources Assistant with its main Office in Kyiv. The OSCE is committed to achieving a better balance of women and men within the Organization.
NOTE: Initial duration of appointment/assignment for this post is until 31 March 2018, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission. Confirmation of post grade is pending completion of classification review.
All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see http://www.osce.org/ukraine-smm.
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Tasks and Responsibilities |
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Under the general direction of the Human Resources Officer and the immediate supervision of the National Human Resources Officer, the Senior Human Resources Assistant is responsible for providing interpretation of the OSCE Staff Rules and Regulations, Staff Instructions and HR policies and practices, providing advice and ensuring administrative support required to mission members on general administrative matters related to HR standards. The incumbent works in the organization unit with 4 HR Assistants.
The incumbent is responsible for the following duties:
- Providing interpretation of OSCE Staff Rules and Regulations, Staff Instructions, and other relevant instructions and procedures to mission members (MMs); briefing, providing advice and ensuring administrative support as required to international and national MMs on general administrative matters related to standards of remuneration, OSCE Social Security Scheme and Provident Fund, working hours and leave entitlements; Delivering HR introduction part of the Mission Induction Course for newcomers, both national and international;
- Monitoring and administering MMs’ benefits and entitlements, complying with the OSCE Staff Regulation and Rules and other OSCE instructions and assuring accurate recording and correct payroll results;
- Collecting information and assists in conversion of data for recording in IRMA in connection with benefits, elements, pay methods, assignments, accrual plans, absence types, etc. Ascertains staffing requirements of international and local personnel by referral to staffing table and monitoring contract expirations;
- Ensures timely notification, initiation and follow up on the performance appraisal process, with purpose to ensure the deadlines in respect of probationary period, contract extension and regular performance appraisal periods are met; Responsible for updating Human Recourses database to reflect any administrative changes, and upon official approval of the extensions prepares adequate contracts for Human Resources Officer’s and/or National Human Resources Officer’s signature;
- Arranges for and/or attends meetings on administrative matters, participates in discussions of new or revised procedures and practices, interprets and assesses the impact of changes and makes recommendations for follow-up action;
- When required, coordinates and guides the work of junior HR Assistants in the main office and in the field;
- Performs other related duties as assigned.
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Necessary Qualifications |
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- Citizenship of Ukraine;
- Secondary education supplemented by formal training in administration/office work, HR administration;
- Minimum six (6) years of work experience in Administration, in particular personnel matters and leave administration preferably in an international set up;
- Computer literate with practical experience in Microsoft applications, knowledge of Oracle applications desirable;
- Excellent written and oral communication skills in English, Russian and Ukrainian;
- Ability to adjust to a broad range of new tasks in a complex administrational environment;
- Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
- Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
- Flexibility and ability to work under pressure and with limited time frames.
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Required competencies |
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Core values
- Commitment: Actively contributes to achieving organizational goals
- Diversity: Respects others and values their diverse perspectives and contributions
- Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
- Accountability: Takes responsibility for own action and delegated work
Core competencies
- Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
- Planning: Works towards the achievement of goals in a structured and measured manner
- Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
- Initiative-taking: Proposes and initiates new ideas, activities and projects
- Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
- Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
- Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
- Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
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Remuneration Package |
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Monthly remuneration, subject to social security deductions is 1176.00 Euro/month. Social benefits will include participation in the Cigna Health Insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.
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How To Apply |
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For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
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