| Background |
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Under the overall supervision of Chief, Fund Administration Unit, and in co-ordination with the Department of Human Resources in the Secretariat, the incumbent manages human resources administration, recruitment and training-related matters to all mission members (approx. 60 staff).
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| Tasks and Responsibilities |
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Human resources administration:
- Advises mission members and interprets the OSCE Staff Regulations and Rules and ensures their correct and consistent application;
- Supervises Travel Assistant, Archives / Records Clerk and Receptionist;
- Supervises IRMA HR data entry, administration of contracts, including Special Service Agreements (SSAs), maintenance of leave and overtime records as well as personnel files;
- Ensures new employees are briefed on terms and conditions of appointment;
- Reviews payroll data through the various IRMA HR payroll reports;
- Verifies overtime records and confirms overtime report for the payroll;
- Approves home leave entitlements;
- Initiates Talent Management, Probationary Period and Step increment Reports;
- Certifies on behalf of the OSCE, Provident Fund enrolment, changes of voluntary contributions and separation for the national staff;
- Ensures adherence to the end-of-service clearance procedure for departing staff and checks whether all matters have been set prior to endorsing the clearance;
- Analyses and proposes solutions in resolving HR issues, including related to performance and code of conduct, and suggests capacity-building actions (training of the staff, updating of the job description, reassignment or other relevant actions);
- Issues internal guidelines and circulars related to HR procedures to expedite adherence to the OSCE Staff Regulations and Rules.
Post table and job descriptions:
- In co-ordination with Programme Heads and/or DHoM and HoM, prepares or updates the Post Table and creates the Mission’s staffing costs using the position transaction in IRMA system;
- Reports changes of post table such as re-title, upgrade, re-classification, new post, deletion of post, conversion to full/half time;
- Reviews and assists in improving the drafting of job descriptions (JDs) prepared by managers, compares them with organizational charts and other JDs;
- Supervises filing system of national job descriptions in their personnel file; periodically reviews job descriptions for accuracy.
Recruitment:
- Co-ordinates recruitment for international and national posts, consultancies and internship opportunities, ensuring that positions are filled on the basis of non-discrimination, gender equality and with the most suitable candidates;
- Ensures timely and efficient filing of vacancies, ascertaining that the position vacancy is included in the Mission’s post table;
- Approves the final draft of the vacancy notices for advertisement;
- For international posts, assists Programme Heads and/or DHoM and HoM in drafting vacancy notices in accordance with REACT matrix;
- Establishes a system for screening applications and screens applications, assessing the applicants’ qualifications in the light of the requirements of the post, educational background and previous employment history;
- Attends interviews as ex-officio member of the selection board to ensure transparency and fairness of the selection process;
- Compiles the interview board report and has it signed by the selection board;
- Liaises on behalf of the Mission with the DHR/Secretariat on recruitment for international positions and on any recruitment action requiring exceptions or waivers.
Learning and development:
- Prepares the Mission’s annual learning and development plan;
- Supervises training schedules and implementation of the training plan;
- Supervises in-house training courses for staff;
- Manages the Mission’s induction programme.
Performs other duties as required.
For more detailed information on the structure and work of the OSCE Mission to Moldova, please see https://www.osce.org/mission-to-moldova
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| Necessary Qualifications |
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- Secondary education supplemented by formal training in Human Resources Management, Public or Business Administration or a related field;
- Minimum six years of professional experience in the field of human resources, preferably with an international organization;
- Previous experience in supervision of staff or in people management;
- Established experience in at least one of the following: personnel administration, job and organisational design, recruitment, training;
- Computer literate with practical experience with Microsoft software packages;
- Knowledge of an ERP system and experience in HR quality assurance would be an asset;
- Ability to work with people of different nationalities, religious and cultural backgrounds;
- Excellent written and verbal communication skills in English, and Russian language.in addition to local language.
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| Required competencies |
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Core values
- Commitment: Actively contributes to achieving organizational goals
- Diversity: Respects others and values their diverse perspectives and contributions
- Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
- Accountability: Takes responsibility for own action and delegated work
Core competencies
- Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
- Planning: Works towards the achievement of goals in a structured and measured manner
- Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
- Initiative-taking: Proposes and initiates new ideas, activities and projects
- Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
- Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
- Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
- Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
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| Remuneration Package |
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Monthly remuneration is EUR 764.50. OSCE salaries are exempt from taxation in Moldova. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund. |
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| How To Apply |
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If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment.
Please note that CVs and other applications submitted in different formats than the OSCE Application Form will not be reviewed. Applications received after the deadline, submitted without reference to the vacancy number or in other languages than the English language would not be considered.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds.
Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.
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