Senior Human Resources Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Mission to Moldova
Vacancy number: VNMOLG00222
Vacancy type: Local Contracted
Field of expertise: Human Resources Management
Grade: G6
Number of posts: 1
Duty station: , Chisinau
Date of issue: 10 May 2019
Deadline for application: 9 June 2019 - 23:59 Central European Time (CET/CEST)

Background

		OSCE missions and field activities are the front line of OSCE work in countries that require assistance and are the agent through which political decisions are translated into action. Each mission has a different mandate but generally work addresses early warning, preventive diplomacy, conflict management and post-conflict rehabilitation.

Tasks and Responsibilities

		The incumbent is assigned to the Fund Administration Unit (FAU) Programme and works under the direct supervision of the Chief of Fund Administration (CFA); the incumbent will carry out functions related to staff recruitment and retention, payroll, performance management and staff training. More specifically, the incumbent will be responsible for: Ensuring the correct and consistent application of OSCE Staff Rules and Regulations as well as other common policies and procedures, developing mission-specific policies and guidelines where appropriate; Providing advice and guidance to mission management and staff on the full range of human resources issues; Organizing the entire recruitment process of national and international staff and experts, drafting vacancy notices, pre-screening applications, organizing the tests and interviews and reporting on the selection decisions; Overseeing contract and payroll administration in respect to benefits and entitlements of staff in the Mission; initiating extension and termination of appointments processes; administering personal files for each OSCE officials; Overseeing the administration of the Oracle-based human resource management information system, including the maintenance of the staffing table and production of HR reports; overseeing all payroll related actions for both international and national staff including overtime, leave requests, social security contributions, deductions, etc… Overseeing the performance management process for all mission members and ensuring implementation of the Organization’s policies on professional working environment; Participating in identification of training needs for the staff; maintaining the yearly training plan of the Mission and ensuring its’ implementation; Advising on disciplinary matters and the conflict resolution process in accordance with established policies and procedures; Performing other duties as assigned. For more detailed information on the structure and work of the OSCE Mission to Moldova, please see https://www.osce.org/mission-to-moldova

Necessary Qualifications

		Secondary education supplemented by formal training in Human Resources Management, Public or Business Administration or other related field Minimum of 6 years of working experience in human resources and/or personnel management, preferably with an international organization Proficiency in Microsoft software packages; knowledge and experience of Oracle or other ERP systems Excellent oral and written communication skills in English, Romanian and Russian languages Gender sensitivity and ability to work with people of different nationalities, religions, languages, and cultural backgrounds Organizational, analytical and problem-solving skills and the ability to work under pressure when necessary Communication and inter-personal skills, coupled with the ability to take initiative Resident of the Republic of Moldova.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration is EUR 764.50. OSCE salaries are exempt from taxation in Moldova. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment. The deadline for submitting the application is 9 June 2019. Please note that CVs and other applications submitted in different formats than the OSCE Application Form will not be reviewed. Applications received after the deadline, submitted without reference to the vacancy number or in other languages than the English language would not be considered. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply. Only the OSCE on/off-line applications will be accepted and short-listed applicants contacted.