Vacancy

Share

Senior Finance Assistant

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.

Check the list of current vacancies

Our field operations, institutions and units are constantly looking for talented profiles.

See our current vacancies
OSCE job notifications

Subscribe to our vacancy alerts and get notifications in your email box.

Subscribe to job notifications
Learn more about our work

From fixed term contracts to internships and a Junior Professional Officer programme, find out what fits you best.
More information

Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Programme Office in Bishkek
Vacancy number: VNKYRG00885
Vacancy type: Local Contracted
Grade: G6
Number of posts: 1
Duty station: Bishkek
Date of issue: 5 June 2018
Deadline for application: 2 July 2018 - 23:59 Central European Time (CET/CEST)

Tasks and Responsibilities

		Under direct supervision of the National Finance Officer the incumbent is: Responsible for timely and accurate processing of the bills from suppliers and entitlements for the mission members, and thus: Examine and prepare documentation to process staff/supplier's claims and create and validate Payment and Receipt. Ensure proper use of petty cash advances, brief petty cash holders on Financial Regulations and Rules, clear and validate petty cash balances. Investigate problems or answer queries in relation to financial questions including all aspects of entitlements; drafting written replies. Assist the supervisor to prepare periodic financial reports for internal use (FM and PMs) and for submission to the OSCE Secretariat and for external use (donors, delegations, and external auditors). Assist the supervisor to monitor budgetary expenditures (both unified and extra-budgetary contributions), ensuring that funds are in balance and expenditures do not exceed approved allotments; implement necessary corrections and budget adjustments. Draft follow-up letters and reminders, answer queries with regard to outstanding payables/receivables. Draft amendments to guidelines related to internal procedures. Assist in providing induction briefings, advice and IRMA training for mission members regarding the application of OSCE Financial rules and procedures. Review and check financial reports from Implementing Partners; verify the consistency of expenses vs reported supporting documents; consult the IPs on the format of financial reports; conduct annual meetings with IPs on any related updates. Follow-up with the Implementing Partners on issues in financial reports to obtain clarity and/or additional information. Prepare VAT submissions, communicate with vendors/suppliers on VAT qitems, and communicate with Tax authorities on questionable VAT claims. Oversee and instruct Finance Assistant and Treasury Assistant. Support the supervisor with the day-to-day running of the finance unit and ensure that quality standards and performance measures are met and facilitate continuous improvement. Responsible for ensuring the accuracy and completeness of the general ledger inputs and proper recording: Verify the correctness of information for input into the General Ledger to ensure that it is in compliance with the relevant Financial Rules. Answer queries in relation to imprest accounts; prepare written replies when necessary in relation to disputed accounting and instigating corrective action. Examine correctness of GL entries. Assist in preparation of account analysis upon requests from Programmes and for preparation Unified Budget Proposals. Prepare monthly reconciliation of accounts and advise the supervisor of any outstanding items on the clearing accounts. Draft the list of Unliquidated Obligations, advise the supervisor on any balances on ULO accounts for further clearance. Assist the supervisor in the verification of payroll entries made by HR and draft monthly elements accounting reports including XB for any corrections to be entered. Responsible for maintenance and accuracy of the UB and ExB Project Handler files: Enter new projects in IRMA, project budgets, makes Project budget adjustments upon requests from Programmes. Maintain Project handler files collecting and file Project related information. Control the ExB projects budgets. Ensure compliance with donor contractual terms and conditions for financial reporting requirements, including tracking cost-share. Maintain all receipts for expenses, and other requirements as determined by the donor. Maintain Implementing Partners’ roster, communicate with Programmes on any queries required for the IP roster. Other duties. For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: https://www.osce.org/programme-office-in-Bishkek.

Necessary Qualifications

		High school diploma; Minimum six years of relevant work experience; Computer literate with practical experience in Microsoft Office applications; Excellent written and oral communication skills in English, Russian and in local language.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions is 946.66 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

		If you wish to apply for this position, please, use OSCE's online application link https://jobs.osce.org/ The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates fro

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.