Senior Extra-Budgetary Contributions Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Secretariat
Vacancy number: VNSECG01448
Vacancy type: Local Contracted
Field of expertise: Budget and Finance
Grade: G6
Duty station: Vienna
Date of issue: 19 July 2019
Deadline for application: 16 August 2019 - 23:59 Central European Time (CET/CEST)

Background

		The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions. The Department of Management and Finance (DMF) is responsible for managing the material and financial resources of the Organization. The objective of DMF is to provide efficient and effective management of non-staff resources in support of OSCE programmatic activities. It provides policy guidance on the management of OSCE financial and material resources and develops and maintains OSCE Financial Regulations and Rules and Financial Administrative Instructions. DMF consists of Budget and Finance Services, Mission Support Section, Information and Communication Technology Section and the Information Security and Co-ordination Unit. The Budget and Finance Services Section is responsible for co-ordinating and supporting the programme planning and budgeting process in general, including providing policy guidance and support to the Secretariat, OSCE Institutions and Field Operations. The Budget and Finance Services Section consists of the Accounts Unit, Budget Unit and Treasury and Extra-budgetary Unit.

Tasks and Responsibilities

		Under the overall supervision of the Extra-Budgetary Contributions Officer, and under the guidance of the Financial Regulations and Financial /instructions, as Senior Extra-budgetary Contributions Assistant you will perform the following duties: Registering extra-budgetary pledges into the Grant Module of Oracle and billing them for accounts receivable creation; entering the income received and advance authorizations in the Grants Module of Oracle; Reviewing all extra-budgetary and third-party income received on a daily basis and identifying the donor and purpose of the payment; Preparing pledge acceptance letters for pledges received and receipt acknowledgement letters to donors for income received and confirming in writing to which project(s) the funds have been applied; Allocating income received or advance authorisations to the appropriate project by task as instructed by Project Managers or according to the project budget; Re-allocating funds between tasks and across projects upon written request by Project Managers and donors; Issuing refund requests of any remaining fund balances to the donor upon final report submission and approval from the donor; Providing training on the Grant Oracle Module to OSCE staff and delegates; Maintaining all administrative records, i.e. pledges, income receipts, etc.; Preparing regular, quarterly and annual financial reports to management and prepare the report of extra-activities to be included in both the financial annual statements and the Annual report; Administration of the Indirect Common Costs charge; budgeting Indirect Common Cost (ICC) at the project/pledge level and making sure that correct burdening schedule is activated for the pledges received; Liaising with External and Internal auditors; Providing advice and guidance to the project manager on the administration of the pledges throughout the project implementation period; Performing other related duties as assigned. For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat

Necessary Qualifications

		Completed secondary education supplemented by formal training in the area of accounting, finance and computerized financial systems; A minimum of six years relevant working experience in the field of finance including experience with Oracle; Experience in the use of computer applications, such as ERP systems, word processing, spreadsheets and database software; Professional fluency in English excellent written and oral communication skills; knowledge of other OSCE working languages would be an asset; Ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deduction, is EUR 4,385 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme. Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.