8 January 2019
- 23:59 Central European Time (CET/CEST)
The OSCE Programme Office in Dushanbe is looking for highly qualified, motivated and experienced candidate for the position of Senior Assistant to Deputy Head of Office.
Tasks and Responsibilities
Under the close supervision of the Deputy Head of Office, the Senior Assistant performs the following duties:
1. Executive Support for DHoO:
Screen telephone calls to DHoO, respond directly to queries or assist caller by providing solutions or directing calls to the DHoO or appropriate Officer within the main office; bring important correspondence, events and other information to the attention of DHoO;
Drafting/responding to official correspondence on request from DHoO, (also involves translation), provide other services and assistance to DHoO; respond to official invitations on behalf of DHoO; drafting of official letters and notes to the MFA and other Governmental and International Institutions/Organizations;
Make arrangements for the DHoO's travels (visas, tickets and other related documents);
Receiving of all correspondence directed to the DHoO to ensure follow-up and appropriate action taken;
Perform interpretations from and to English, Russian and Tajik as requested by the DHoO, translate official documents, letters and other material;
2. HoO Calendar:
Create and maintain an electronic calendar of all events relevant to the DHoO and to the Office at large;
Develop and maintain system of actively updating calendar, including through obligatory input from Mission Members concerning their meetings and other relevant events;
Maintain system of reservation of briefing room as an integral part of the electronic calendar.
3. Co-ordinate Official Office’s Representational Functions:
Co-ordinating tasks related to official HoO Office representational events, such as receptions for diplomatic corps, visitors and other events;
Maintain liaison and cooperation with government officials, representatives of the Ministry of Foreign Affairs of the Republic of Tajikistan, representatives of the Political Parties and NGOs;
Facilitate contacts and promote information exchange;
Ensuring that the visitors to the DHoO are received.
4. Back-up for the Senior Assistant to Head of OSCE Programme Office in Dushanbe.
University degree in International Relations, Law, Economic, Political Science or other related subject supplemented by advanced Courses in administrative functions and translation/interpreting is desirable;
Four years of working experience in administration or other related field, part of which should preferably have been in an international environment;
Excellent oral and written communication skills in English, Russian and Tajik languages;
Computer literate with practical experience with Windows applications and ORACLE and ERP applications;
Ability to work with people of different nationalities, religions and cultural backgrounds;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Valid driver license would be an asset.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions, is 751.50 EUR. Social benefits will include participation in the medical insurance scheme and the OSCE Provident Fund.
How To Apply
If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/. ONLY ONLINE APPLICATIONS WILL BE CONSIDERED, offline applications received by email, post etc. will not be accepted. Please note that the vacancy is open for competition only amongst nationals of Tajikistan.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.
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