Recruitment/Training Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Programme Office in Bishkek
Vacancy number: VNKYRG00856
Vacancy type: Local Contracted
Grade: G5
Number of posts: 1
Duty station: Bishkek
Date of issue: 9 March 2018
Deadline for application: 29 March 2018 - 23:59 Central European Time (CET/CEST)

Background

		Under the direct supervision of the National Human Resources Officer and overall supervision of the Chief of Fund Administration Unit, the Recruitment and Training Assistant is responsible for assistance in the recruitment, HR training and related administrative procedures concerning human resources management in the Programme Office in Bishkek.

Tasks and Responsibilities

		RECRUITMENT Recruitment of national staff Ascertains that the position vacancy is included in the current staffing table of the Mission; Reviews submitted job descriptions, comparing them with Organizational Charts, suggesting changes if relevant, assists supervisors in improving job descriptions; Reviews the terms of reference provided by the Departments, compiles and processes the vacancy notices internally and in the media; Centralizes the applications from candidates establishes the long-lists of the candidates for Departments; Organizes tests, interviews and selection panels; Participates in the selection panels as a secretary, drafts reports; Processes and informs candidates about the outcome of applications and recruitments. Recruitment of international staff Assists Department Heads and the management to compile Mission Specific Requirements and Tasks and Responsibilities for the post to be advertised; Liaises with the Secretariat’s Recruitment Section regarding advertising of the post and nominations; Informs Secretariat Recruitment Section about the outcome of the nominations; Updates ORACLE/IRMA with recruitment status of international candidates. PERSONNEL ADMINISTRATION Assists mission members in submitting the requests for temporary assistance staff and for experts to be contracted through SSA; Processes the vacancy announcements and related recruitment activities for temporary staff, interns, experts/consultants. TRAINING Assists in planning and implementation of HR related trainings; Organizes in-house training for national staff and enrols staff in training module in ORACLE (training sessions outside the Mission or in GO programmes); Updates training calendar based on the training needs assessment; Allocates equipment and space for the training sessions; Prepares training material when required; Updates mission’s Welcome Package; Schedules mission’s Introduction Plan for newcomers.

Necessary Qualifications

		High school diploma supplemented by specialised studies in administration; Minimum 4 years work experience in administrative or HR functions; Excellent written and oral communication skills in English and Russian. Oral communication skill in Kyrgyz language; Computer literate with practical experience in Microsoft Office packages.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions is 812.33 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

		If you wish to apply for this position, please, use OSCE's online application link https://jobs.osce.org/ The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.