Project Clerk

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.

Check the list of current vacancies

Our field operations, institutions and units are constantly looking for talented profiles.

See our current vacancies
OSCE job notifications

Subscribe to our vacancy alerts and get notifications in your email box.

Subscribe to job notifications
Learn more about our work

From fixed term contracts to internships and a Junior Professional Officer programme, find out what fits you best.
More information

Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Secretariat
Vacancy number: VNSECG01578
Vacancy type: Local Contracted
Field of expertise: General Administration
Grade: G3
Number of posts: 1
Duty station: Vienna
Date of issue: 2 December 2020
Deadline for application: 30 December 2020 - 23:59 Central European Time (CET/CEST)

Background

		Please note that this position is Extra-Budgetary (ExB) funded and is for 1 year. A possible extension is subject to the availability of funds. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions. The Conflict Prevention Centre (CPC) with in the OSCE Secretariat plays a key role in supporting and co-ordinating the OSCE's activities in the field, in providing analysis and policy advice to the Secretary General (SG) and the Chairmanships, in leading work on all aspects of the conflict cycle, and in supporting the various formats dealing with protracted conflicts. The CPC also serves as the focal point in the Secretariat for co-ordinating and developing the OSCE's role in the politico-military dimension. The Forum for Security Co-operation (FSC) is the main OSCE body dealing with the politico-military aspects of security and provides a forum for political dialogue for OSCE participating States. The FSC Support Section within the CPC supports the work of the FSC by providing technical support and expertise. In this respect, the Section acts as a focal point and prepares reports and overviews on military information exchanged by participating States. The Section also fosters implementation of Confidence and Security-building Measures and supports the participating States in providing equal opportunities for women in areas of arms control and non-proliferation of small arms and light weapons.

Tasks and Responsibilities

		Under the direct supervision of the CSBM Officer, Project Manager, the incumbent will provide administrative, logistical, procurement and budgetary support for the Extra Budgetary Project on “Disarmament and Non-Proliferation Education Partnership for the OSCE area”, Nr. 1101676. Specifically, the Project Clerk will be: Scheduling meetings and co-ordinating timelines as well assisting with the participants` selection process by supporting the call for applications and the review of applications received; Co-ordinating with ICT Services on setting up, maintaining and provide technical updates to the online training programme on the OSCE E-Learning Platform; Supporting with the gathering and compiling of data for project progress reports (quarterly and annual reports) and assisting with monitoring of financial expenditures and drafting of progress reports (quarterly and annual reports); Maintaining electronic and hard copy filing systems; Supporting with handling the correspondence with the participants, donors, partners and the participating States; Assisting with the organization of online live sessions by contacting the participants; For the in-person training, arranging travel, visa, accommodation, official travel authorizations and travel claims for OSCE, non-OSCE officials and participants; Maintaining an overview of all project-related expenditures by compiling and updating an electronic database; Assisting in preparing and executing payments for suppliers, special service agreements, and implementing partners and providing input for the preparation of terms of reference and in the verification of financial reports; Assisting in the monitoring the implementation of the project, preparation of evaluation forms, qualitative impact report, and visibility activities; Providing administrative support for fundraising activities; Performing other related duties as required. For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat

Necessary Qualifications

		Completed secondary education supplemented by relevant training on maintaining of and working with the online education platforms; At least two years of administrative, secretarial or clerical experience in an international environment; Working experience within the area of gender, youth and politico-military issues as well as experience with project management methodology would be an asset; E-communication skills, familiarity with e-learning platforms and working experience in creating multimedia content for online use would be an asset; Professional fluency in the English language; knowledge of other OSCE languages would be an asset; Computer literate with practical experience with Microsoft applications.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deduction, is EUR 2952 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.