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Project Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Project Co-ordinator in Ukraine
Vacancy number: VNUKRG00516
Vacancy type: Local Contracted
Grade: G5
Number of posts: 1
Duty station: Kyiv
Date of issue: 2 July 2018
Deadline for application: 22 July 2018 - 23:59 Central European Time (CET/CEST)
Date of entry on duty: 20 August 2018

Background:

This is the fixed-term post financed from three inter-related Extra Budgetary projects in the chemical safety and security area. The initial contract duration is until 31 December 2019.

Tasks:

Under the direct supervision of the National Project Officer, the Project Assistant performs the following duties:

1. Assists in managing Chemical Safety and Security projects:

Assists in the programmatic management of IP, supplier, special service agreements. Assists in the preparation of terms of reference, selection of service and goods providers, and in the verification of financial reports. Also assists in selection of vendors, special service providers and also assists in verification of goods and services receive;
Arranges travel, accommodation, official travel authorizations and travel claims for OSCE and non-OSCE officials;
In support of activities, drafts letters of invitation, participant lists, agendas and other materials; communicates with participants and speakers to confirm their participation and respond to their requests; arranges meeting facilities and audio-visual and other equipment;
Gathers and compiles data for project monitoring and evaluation.

2. Prepares and maintains documentation for the programme:

Translates documents;
Maintains files, documents, contact lists, etc.;
Handles correspondence.

3. Oversees flow of internal procurement approval:

Raises and updates purchase requests (in IRMA);
Confirms that services or goods were delivered (in IRMA).

4. Other duties as assigned.

Requirements:

Completed secondary education, supplemented by formal training in administration;
Minimum 4 years of experience in secretarial, clerical or administrative or project work, preferably in an international environment;
Computer literacy with Microsoft Applications practical experience; IRMA working experience would be an asset;
Excellent oral and written communication skills in English, Ukrainian and Russian.

Remuneration Package

Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.

This position is for residents of Ukraine only. We strongly encourage applicants to use the online application system at https://jobs.osce.org; the Vacancy Number is VNUKRG00516. The deadline for applications is 22 July 2018. If you have difficulties with the online system, please use the Internet Explorer to find the vacancy. Applications received after the published deadline will not be considered. Due to the high volume of applications, only short-listed candidates will be contacted. Details of the assignment and contract may be further discussed during the interviews.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.