Project Assistant
Alert
Vacancy
Background:
This post is financed from the Unified Budget within Administrative Law and Legal Education Unit.
Tasks:
• Research in libraries and in web resources on information/data requested by the supervisor;
• Preparation of draft contracts with experts and implementing partners, collection of the necessary documents;
• Entering Purchase Requisitions (PRs) into the computer aided administration system IRMA;
• Organization of all logistics for the seminars and other project events;
• Preparation and distribution of the materials as well as the participation in the organized meetings;
• Correspondence control and distribution;
• Files, records and contract lists maintenance;
• Translation of the documents;
• Responsibility for supplies and stationery for the unit;
• Performance of other duties as assigned.
Requirements:
• Secondary education supplemented by the special language and office management courses;
• Minimum 4 years of relevant professional experience in administrative work, project management, preferably in an international set up;
• Computer literate with practical experience in Microsoft packages, knowledge of computer systems used in OSCE (ORACLE, IRMA) would be an advantage;
• Excellent written and verbal communication skills in English and Ukrainian languages.
Required competencies:
Core values
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Core competencies:
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.
This position is for residents of Ukraine only and will commence from November. We strongly encourage applicants to use the online application system provided at www.osce.org/employment; the Vacancy Number is VNUKRG00482. The deadline for applications is 05 September 2017. If you have difficulties with the online system, please use the Internet Explorer to find the vacancy. Applications received after the published deadline will not be considered. Due to the high volume of applications, only short-listed candidates will be contacted.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.
Please be aware that the OSCE does not request payment at any stage of the application and review process.