Project Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Programme Office in Dushanbe
Vacancy number: VNTAJG00669
Vacancy type: Local Contracted
Field of expertise: General Support Functions
Grade: G5
Number of posts: 1
Duty station: Dushanbe
Date of issue: 8 January 2020
Deadline for application: 29 January 2020 - 23:59 Central European Time (CET/CEST)

Background

		The OSCE Programme Office in Dushanbe is involved in a wide range of activities, ranging from counter-terrorism and border management projects to supporting cross-border markets and free economic zones, human rights, media development, and legal reform initiatives.

Tasks and Responsibilities

		The Project Assistant will work under the Extra-Budgetary Project of “Stabilisation of Tajikistan’s southern border region with Afghanistan”. This is a general support role supervised by the Project Manager and if you are selected as the Project Assistant, you will perform the following duties: Compiling weekly and monthly schedules of project activities and disseminates those within the project team, as well as contributing to the POiD-wide calendar of events; Liaising with the Border Troops and Committee on Emergency Situations and Civil Defence to arrange meetings, schedule project activities and seek information; Raising PRs for project activities and provides other administrative support for the Project Manager, including drafting OTAs and Travel Claims; Providing language support for the Project Manager through spoken interpretation and written translations; Through soliciting input from the project units, compiling quarterly donor reports and monthly activity reports for the Project Manager’s finalisation; Drafting news items, press releases and visibility features on the project activities in co-ordination with the OHoO Press and Public Information Unit; Maintaining and managing all paper and electronic documents of the project to ensure the archive is complete, well-structured and accessible to the project team; Providing background information and suggested talking points on the project to the Office of Head of Office, upon request; Conducting activity monitoring and verification missions on behalf of the Project Manager; Performing any other tasks as assigned. Please note that this is an extra-budgetary post and initial appointment will be for one year. Further extension of the post is subject to availability of Extra-Budgetary funds. For more detailed information on the structure and work of the OSCE Programme Office in Dushanbe, please see: http://www.osce.org/programme-office-in-dushanbe

Necessary Qualifications

		Secondary education supplemented by formal training in office administration or project management; A minimum of four years of experience in programme or project administration or management. A minimum of two years of demonstrated office management experience, such as records management and schedule management; Computer literacy with practical experience in using Microsoft Office applications is essential; Experience of project reporting preferred; Excellent oral and written communication skills in English, Russian and Tajik languages; Ability to work with people of different nationalities, religions and cultural backgrounds; Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions, is 751.50 EUR. Social benefits will include participation in the medical insurance scheme and the OSCE Provident Fund.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/. ONLY ONLINE APPLICATIONS WILL BE CONSIDERED, offline applications received by email, post etc. will not be accepted. Please note that the vacancy is open for competition only amongst nationals of Tajikistan. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.