Project Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Secretariat
Vacancy number: VNSECG01530
Vacancy type: Local Contracted
Field of expertise: Administration and Support
Grade: G4
Number of posts: 1
Duty station: Vienna
Date of issue: 14 April 2020
Deadline for application: 5 May 2020 - 23:59 Central European Time (CET/CEST)

Please note that this position is funded under an Extra-Budgetary (ExB) Project, which runs until 30 December 2020. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions. The Transnational Threats Department (TNTD), as part of the OSCE Secretariat in Vienna, Austria, plays a key role as the focal point of OSCE-wide programmatic activities aiming at countering transnational threats and ensuring coordination and coherence of action across all three OSCE dimensions, among all executive structures while respecting their mandates. The TNTD comprises the Co-ordination Cell (CC), the Strategic Police Matters Unit (SPMU), the Action against Terrorism Unit (ATU) and the Border Security and Management Unit (BSMU). As part of its activities, the SPMU assists participating States (pS) in response to their request to address threats posed by criminal activity and supports general police development and reform.

The Extra-Budgetary (ExB) project n. 1101797 on "Anti-Trafficking in Human Beings and Smuggling of Migrants Training in Ukraine” is managed and placed within the Strategic Police Matters Unit of the Transnational Threats Department. If selected for the post, you will assist in the implementation of the Project aimed at strengthening Ukrainian law enforcement to handle trafficking of human beings (THB) and smuggling of migrants (SoM) cases as well as to better identify and refer victims of trafficking to competent institutions. Particularly, under the overall supervision of the Project Manager/Adviser on Combating Trafficking in Human Beings, you will be tasked with the following duties: Performing general office support services for the project, including a variety of administrative duties such as meeting, seminar and event organization, travel and hotel arrangements, reservations, supplier and liability release forms and prepares and/or processes administrative requests/documents such as travel requests, expense claims, vouchers, visa applications, etc.; Drafting correspondence and documents including meeting notes and reports, drafting administrative reports and replies to routine correspondence, as well as drafting procurement documents; Collecting information on project topics and preparing information for meetings, background files, power point presentations, and other communications; Supporting the Project Manager in monitoring the project, and assisting in preparing project progress reports and other narrative and financial reports, on the implementation of the ExB project; As required, monitoring project expenditure, ensuring that the payments are processed correctly, following up on open payments and contributing to the final project performance reports; Performing other related tasks as assigned. For more detailed information on the structure and work of the Strategic Police Matters Unit, please see: http://www.osce.org/secretariat

Necessary Qualifications: Completed secondary education, supplemented by formal training in administration and/or training delivery; Minimum of three years of working experience in administration or project management; Previous working experience in the field of assisting in the implementation of law enforcement projects; Previous experience in fulfilling administrative tasks in an international organization; Procurement, contracting and/or budget knowledge is an asset; Good drafting and reporting skills; Professional fluency in English with excellent written and oral communication skills. Working knowledge of Russian language is a distinct asset; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities; Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity; Computer literate with practical experience in Microsoft packages.

Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Monthly remuneration, subject to social security deduction, is EUR 3,352 per month. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please be aware that the OSCE does not request payment at any stage of the application and review process.