Project Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Secretariat
Vacancy number: VNSECG01527
Vacancy type: Local Contracted
Field of expertise: General Staff / Monitoring Functions
Grade: G5
Number of posts: 1
Duty station: Vienna
Date of issue: 17 March 2020
Deadline for application: 14 April 2020 - 23:59 Central European Time (CET/CEST)

Background

		Please note that this position is extra-budgetary (ExB) funded and a contract will be issued for the duration of nine months. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions. The Transnational Threats Department (TNTD), as part of the OSCE Secretariat in Vienna, Austria, plays a key role as the focal point of OSCE-wide programmatic activities aiming at countering transnational threats and ensuring co-ordination and coherence of action across all three OSCE dimensions, among all executive structures while respecting their mandates. The TNTD comprises the Co-ordination Cell (CC), the Strategic Police Matters Unit (SPMU), the Action against Terrorism Unit (ATU) and the Border Security and Management Unit (BSMU). The Co-ordination Cell (CC) of the OSCE Secretariat’s Transnational Threats Department (TNTD), and in particular its Cyber Security Officer (CSO), supports the Secretary General, the Co-ordinator of Activities to Address Transnational Threats and the OSCE Chairmanship-in-Office in all cyber/ICT security related matters and acts as focal point for participating States’ requests for activities enhancing cyber/ICT security. TNTD/CC supports the participating States (pS), in particular the relevant Informal Working Group (IWG), in the implementation and further development of pertinent confidence-building measures (CBMs), in line with PC Decision No 1039 (welcomed by MC Decision No. 4/12), PC Decision No 1106 (welcomed by Ministerial Declaration No 2/13) and PC Decision No. 1202 (endorsed by Ministerial Decision No. 5/16). TNTD/CC also promotes efforts of the OSCE in this thematic area at international expert meetings and liaises with internal and external partners with a view to explore potential areas of co-operation and collaboration.

Tasks and Responsibilities

		The selected candidate will, under the supervision of the OSCE Cyber Security Officer, provide support in the organization and implementation of activities under the project “Operationalizing the recommendations of the Work Plan on enhancing cyber CBM implementation”, in particular by: Researching, designing and proposing activities aiming to enhance cyber CBM implementation to delegations and capital-level experts on cyber/ICT security of participating States (pS);once agreed, helping facilitate these activities by conducting administrative, logistical, financial and reporting duties; Helping manage the POLIS cyber/ICT security workspace of TNTD by acting as TNTD’s focal point for the cyber/ICT security space for pS; conducting rolling and weekly updates of the space; helping conduct open source research to check the validity of submitted documentation and find more relevant content; helping contract an SSA expert to conduct a review of the cyber/ICT security workspace; Helping establish an online E-learning course on cyber/ICT security, in particular on OSCE cyber/ICT CBMs, by assisting with the contracting of an SSA expert to design, animate and upload the course; helping draft the texts and learning objectives of the course; Performing administrative duties such as arranging travel, booking venues, administration of supplier and liability release forms, purchase requests, official travel requests, expense claims, vouchers, visa applications, etc.; Monitoring project progress, drafting correspondence and documents including: procurement documents, project progress reports, other narrative and financial reports on the implementation of the project; Performing other related tasks as assigned. For more detailed information on the structure and work of the Department of Transnational Threats, please see: http://www.osce.org/secretariat. Details about the OSCE priorities in the field of cyber/ICT security can be found at: https://www.osce.org/secretariat/cyber-ict-security.

Necessary Qualifications

		Completed secondary education, with additional formal trainings in administration, project management, international relations, and/or cyber/ICT security; A minimum of 4 years of work experience in administration or project management, preferably in an international environment; Knowledge of national and regional cyber/ICT security developments, as well as international developments in this field would be a distinct asset; Knowledge of E-learning tools and the E-learning production process would be an asset; Knowledge of Atlassian Confluence would be an asset; Demonstrated planning, organizational, analytical and administrative skills, including prior experience in organizing meetings, trainings and/or conferences; Excellent communication skills, experience in managing communication with high-level interlocutors is an asset; Computer literate with practical experience in Microsoft applications; Ability to multi-task and adhere to tight deadlines; Professional fluency in English, including excellent written and oral communication skills; Knowledge of other OSCE languages would be an asset; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities; Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deduction, is EUR 3,878 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.