| Background |
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Please note that this position is funded under an Extra-Budgetary (ExB) Project which runs until 31 December 2020.
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.
The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.
The Transnational Threats Department (TNTD), as part of the OSCE Secretariat in Vienna, Austria, plays a key role as the focal point of OSCE-wide programmatic activities aiming at countering transnational threats and ensuring co-ordination and coherence of action across all three OSCE dimensions, among all executive structures while respecting their mandates.
The TNTD comprises the Co-ordination Cell (CC), the Strategic Police Matters Unit (SPMU), the Action against Terrorism Unit (ATU) and the Border Security and Management Unit (BSMU). As part of its activities, the BSMU is implementing an Extra-budgetary funded project on the “Promotion of information exchange and support for the establishment of Advance Passenger Information (API) systems in the OSCE Area”.
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| Tasks and Responsibilities |
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Under the direct supervision of the Associate Programme Officer, the Project Assistant will provide support in the organization, and implementation of activities under this ExB project and will be responsible for:
- Performing general office support services for the project, including a variety of administrative duties such as meeting, seminar and event organization, travel arrangements, reservations, and supplier and liability forms and preparing and/or processing administrative requests/documents such as travel requests, expense claims, vouchers, visa applications, etc;
- Organizing logistical requirements for all project activities (national workshops, OSCE-wide seminars, capacity-building consultations). This includes preparing agendas, and other project documentation for approval by the Project Manager, travel planning such as arrangement of accommodation (through submission of Official Travel Authorizations (OTAs) and transport requirements, and maintenance of communication with all event participants and relevant OSCE staff;
- Drafting correspondence and documents including procurement documents, project progress reports, other narrative and financial reports on the implementation of the ExB project, as well as other documents such as concepts, presentations, etc. as requested.
- Collecting information on project topics and preparing information for meetings, background files, power point presentations, and other communications;
- Monitoring budget expenditure, providing estimates of costs for individual project activities and proposing budgetary and/or expenditure adjustments;
- Liaising with international, regional and national governmental institutions and commercial entities with the purpose of collecting and sharing information and co-ordinating project-related activities;
- Performing other related duties as required.
For more detailed information on the structure and work of the Department of Transnational Threats, please see: http://www.osce.org/secretariat
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| Necessary Qualifications |
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- Completed secondary education supplemented by formal training or studies in administration;
- A minimum of three years of relevant work experience, including in project and financial management in an international environment; previous experience with OSCE or other international organizations would be a distinct asset;
- Demonstrated organizational and planning skills, including prior experience in organizing meetings and/or conferences;
- Experience in organizing, developing and implementing counter-terrorism and information exchange assistance programmes and projects would be an asset;
- Good understanding of the functioning of Advance Passenger Information (API) systems, particularly in relation to its use as a tool in interdicting the travel of foreign terrorist fighters, would be an asset;
- Familiarity with the provisions contained in ICAO’s Annex 9 to the Chicago Convention and the WCO/IATA/ICAO Guidelines on API regarding the establishment of national API systems would be an asset;
- Professional fluency in English, including excellent written and oral communication skills;
- Knowledge of other OSCE languages would be an asset;
- Computer literate with practical experience in Microsoft applications;
- Ability to multi-task and adhere to tight deadlines;
- Willingness to travel;
- Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
- Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.
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| Required competencies |
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Core values
- Commitment: Actively contributes to achieving organizational goals
- Diversity: Respects others and values their diverse perspectives and contributions
- Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
- Accountability: Takes responsibility for own action and delegated work
Core competencies
- Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
- Planning: Works towards the achievement of goals in a structured and measured manner
- Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
- Initiative-taking: Proposes and initiates new ideas, activities and projects
- Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
- Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
- Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
- Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
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| Remuneration Package |
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Monthly remuneration, subject to social security deduction, is EUR 3,276 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.
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| How To Apply |
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If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
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