Project Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Secretariat
Vacancy number: VNSECG01361
Vacancy type: Local Contracted
Field of expertise: Administration and Support
Grade: G5
Number of posts: 2
Duty station: Vienna
Date of issue: 19 July 2018
Deadline for application: 9 August 2018 - 23:59 Central European Time (CET/CEST)

Background

		Please note that this vacancy notice is for two extra-budgetary funded positions (one for 6 months duration and one for 9 months, initially). The Transnational Threats Department (TNTD) plays a key role as the focal point of OSCE-wide programmatic activities aiming at countering transnational threats and ensuring co-ordination and coherence of action across all three OSCE dimensions, among all executive structures while respecting their mandates. The TNTD comprises the Co-ordination Cell (CC), the Strategic Police Matters Unit (SPMU), the Action against Terrorism Unit (ATU) and the Border Security and Management Unit (BSMU). One post (9 months) is located in the SPMU which assists participating States (pS) in response to their request to address threats posed by criminal activity and supports general police development and reform. The project: "Anti-Trafficking in Human Beings and Smuggling of Migrants Training in Ukraine” is being implemented as part of these activities. The Project Assistant will assist with the implementation of the project which is aimed at strengthening Ukrainian law enforcement to handle trafficking of human beings (THB) and smuggling of migrants (SoM) cases as well as to better identify and refer victims of trafficking to competent institutions. The second post (6 months) is located in the ATU, which acts as the focal point for OSCE counter terrorism activities. The Unit assists OSCE participating States in implementing anti-terrorism commitments, thereby enhancing their overall capacities to prevent and combat terrorism. The Project Assistant will assist with the implementation of the project “Train-the-trainer and Training Courses on Countering Terrorist Financing”.

Tasks and Responsibilities

		Under the direct supervision of the relevant project manager, the incumbent(s) will provide programmatic and administrative support in the organizational aspects of project implementation and reporting. More specifically, they will be responsible for: Preparing documents and background materials on issues of relevance to the project’s activities such as various reports (donor reports, project evaluation reports and briefing papers); Organizing project-related events and activities (capacity-building events, workshops, training courses, conferences and meetings), making the associate travel and logistics arrangements, and maintaining communications with all event participants and the relevant in-house staff; Monitoring budget expenditure; Liaising with international, regional and national governmental and non-governmental institutions to facilitate information sharing in the area of activity; Performing other duties as required. In addition, the Project Assistant working with the SPMU will be tasked with: Assisting in the development of project activities and liaising with counterparts to facilitate their support and participation; Drafting terms of reference for the hire of consultants and implementing partner agreements; monitoring the implementation of activities and ensuring submission of reports by the implementing partners and consultants. In addition, the Project Assistant working with the ATU will be tasked with: Preparing localized scenario materials for the exercise-based train-the-trainer and training courses on countering terrorist financing; Assisting in drafting a satisfaction survey (questionnaire) to be filled in by the participants and ensuring feedback is received; Contributing to preparing the annexes of the final report of the training courses at the end of the year. For more detailed information on the structure and work of the Department of Human Resources please see: https://www.osce.org/secretariat

Necessary Qualifications

		Completed secondary education, supplemented by formal training or studies in secretarial or administrative work; A minimum of 4 years of work experience in administrative or project management including travel; Procurement, contracting and/or budget knowledge would be an asset; Demonstrated planning and organizing skills, including prior experience in organizing meetings, trainings and/or conferences; Good drafting and reporting skills; Computer literacy with practical experience with Microsoft applications; Excellent written and oral communication skills in English; For one post, working knowledge of Russian is a requirement; for the other post, working knowledge of Russian would be a distinct asset; Knowledge of other OSCE languages would be an asset; Ability to work under time pressure and to tight deadlines; Discretion and experience working in a multilateral environment; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities; Ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deduction, is EUR 3,790. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. Only shortlisted applicants will be contacted. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.