Project Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Secretariat
Vacancy number: VNSECG01355
Vacancy type: Local Contracted
Field of expertise: General Administration
Grade: G4
Duty station: Vienna
Date of issue: 3 July 2018
Deadline for application: 31 July 2018 - 23:59 Central European Time (CET/CEST)

Background

		Please note that this position is extra-budgetary (ExB) funded and a one-year contract will be issued with the possibility of extension. The Conflict Prevention Centre (CPC) plays a key role in supporting and co-ordinating the OSCE's activities in the field, in providing analysis and policy advice to the Secretary General and the Chairperson-in-Office (CiO) in relation to field-related activities and is the focal point in the Secretariat for co-ordinating and developing the OSCE's role in the politico-military dimension. The Forum for Security Co-operation (FSC) is the main OSCE body dealing with the politico-military aspects of security and provides a forum for political dialogue for OSCE participating States. The FSC Support section within the Conflict Prevention Centre at the OSCE Secretariat supports the work of the FSC by providing technical support and expertise. In this respect, the Section acts as a focal point and prepares reports and overviews on military information exchanged by participating States. The Section also fosters implementation of Confidence and Security-building Measures (CSBMs) and develops assistance projects with regard to Small Arms and Light Weapons (SALW) and Conventional Ammunition.

Tasks and Responsibilities

		Under the overall supervision of the Senior Forum for Security Co-operation (FSC) Support Officer and the direct supervision of the Project Officer, the Project Assistant will perform the following tasks: Supporting the Project Officer in the planning, implementation and completion of the ExB Project, as well as other related activities under FSC Support Section's projects, when necessary; Assisting in the drafting of proposals and concept papers of planned project related activities for review by the Project Officers; Assisting Project Officer in maximizing the impact of project efforts and assisting participating States in their efforts to implement SALW/SCA commitments; Organizing project related events, including preparing travel for the event participants, consultants and others as required and preparing project related events' materials; Researching background information from internal and external sources and assisting with the preparation of presentations; Taking minutes and drafting notes, summaries and reports; Maintaining an overview of project expenditure and assisting the Project Manager in financial and narrative reporting; Providing secretarial support, including distributing documents, maintaining paper and electronic filing systems, scheduling meetings, drafting correspondence and assisting with other project-related activities; Performing other duties as required. For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat.

Necessary Qualifications

		Completed secondary education supplemented by formal training (courses) in the field of secretarial, administration or management; Minimum of three years of previous administrative experience, including project and financial management, in an international environment; Professional fluency in English, including excellent oral and written communication skills; knowledge of other OSCE working languages is an asset; Outstanding co-ordination and organizational skills; combined with strong attention to detail; Accuracy in setting up and maintaining databases and complex filing systems; Ability to work in a team and establish and maintain effective working relationships with people of different national and cultural backgrounds whilst maintaining impartiality and objectivity; Ability to operate Windows applications, including word processing and email.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deduction, is EUR 3,276. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only shortlisted applicants will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.