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Project Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Secretariat
Vacancy number: VNSECG01307
Vacancy type: Local Contracted
Field of expertise: General Administration
Grade: G4
Number of posts: 1
Duty station: Vienna
Date of issue: 9 February 2018
Deadline for application: 7 March 2018 - 23:59 Central European Time (CET/CEST)
Date of entry on duty: 3 April 2018

Background

		Please note that this position is extra-budgetary funded and the initial contract will be for eight months, with a possible extension subject to receipt of the necessary funds. Within the Transnational Threats Department structure, the Strategic Police Matters Unit assists OSCE participating States (pS), upon their request, to address threats posed by criminal activity and to support general police development and reform. The SPMU serves as the Organization’s main focal point for all OSCE police-related activities and is currently composed of nine team staff members. The Transnational Threats Department is implementing the extra-budgetary project No. 1101923 on “Effective Criminal Justice Strategies and Practices to Combat Gender-based Violence in Eastern Europe”. The goal of this project is to enhance the responsiveness, professional knowledge, skills and technical capacities of criminal justice practitioners, in particular front line police officers, investigators and prosecutors in addressing gender-based violence (GBV), thus increasing public trust in the criminal justice system response and subsequently the level of reporting of Gender-based Violence cases. The project will focus on sharing best practices in investigating, identifying and prosecuting Gender-based Violence, and in supporting the victims of Gender-based Violence. Due to limited administrative support capacity, the project requires the service of a fixed term project assistant (G4 level) to be located in Vienna, starting no later than 2 April 2018. The project is currently running until 30 November 2019.

Tasks and Responsibilities

		Under the direct supervision of the Project Manager (the TNTD/SPMU Police Affairs Officer, Adviser on Police Reform), the incumbent will provide clerical and administrative assistance in the organizational aspects of project implementation and reporting. More specifically, he/she will be responsible for: Performing general office support services for the project including meeting, seminar and event organization, travel and hotel arrangements, reservations, supplier and liability release forms and preparing and/or processing administrative documents such as travel requests, expense claims, vouchers, visa applications, etc.; Drafting correspondence and documents including meeting notes and reports, administrative reports, procurement documents and replying to routine correspondence; Collecting information on project topics and preparing information for meetings, background files, power point presentations, and other communications; Monitoring project progress in close co-ordination with the Project Partners and Project Manager, and assisting in preparing project progress reports and other narrative and financial reports on the implementation of the ExB project, as required; Monitoring project expenditures while ensuring that the payments are processed correctly and in compliance with the common regulatory and management framework; following up on open payments and contributing to the final project performance reports to the donor with regard to information on expenditures; Liaising with OSCE field operations, OSCE Institutions, implementing partners, donors, and/or national authorities of the beneficiary countries in developing and implementing capacity building activities; Performing other related tasks as assigned.

Necessary Qualifications

		Completed secondary education, supplemented by formal training or studies in secretarial or administrative work; A minimum of 3 years’ of work experience in administrative duties including travel in an international environment; Experience in multilateral affairs, project management (implementation and evaluation)would be highly desirable; Experience in police reform-related programmes and projects would be a distinct asset; Familiarity with concepts related to the area of fighting gender-based violence would be highly desirable; Procurement, contracting and/or budget knowledge would be an asset; Demonstrate planning and organizing skills, including prior experience in organizing meetings, trainings and/or conferences; Demonstrated research and analytical skills; Good drafting and reporting skills; Computer literacy with practical experience with Microsoft applications; Excellent written and oral communication skills in English; knowledge of other OSCE languages, in particular Bulgarian, Hungarian or Romanian would be an asset; Ability to work under time pressure and to tight deadlines; Discretion and experience working in a multilateral environment; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities; Ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds. For more detailed information on the structure and work of the Transnational Threats Department, please see: http://www.osce.org/secretariat

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. Only shortlisted applicants will be contacted. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.

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You can not apply to this vacancy anymore.
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