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Project Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Mission to Montenegro
Vacancy number: VNMNGG00203
Vacancy type: Local Contracted
Field of expertise: General Administration
Grade: G5
Number of posts: 1
Duty station: Podgorica
Date of issue: 10 February 2021
Deadline for application: 9 March 2021 - 23:59 Central European Time (CET/CEST)
Date of entry on duty: 3 May 2021

Background

		OSCE Mission to Montenegro is seeking for highly qualified, motivated and experienced candidates for the position of Project Assistant (GS5) to support the Security Co-operation and Governance Programme in the implementation process of the “Mitigation of Safety and Security Risks related to SALW/SCA in Montenegro” Extra-budgetary (ExB) Project. Please note that this vacancy is open to the nationals, or holders of permanent residence permit, of Montenegro. This is a temporary appointment limited to the duration of the SALW/SCA ExB Project activities that is scheduled to end in year 2023. The initial contract will be issued for the standard period of time and extended subject to completion of the probationary period. Any following extension of the contract is subject to availability of the SALW/SCA ExB Project funds and satisfactory performance.

Tasks and Responsibilities

		The incumbent will work under the direct supervision of the Project Officer (S2) and the overall guidance of the Security Co-operation and Governance (SCOG) Programme Manager. He/she will provide programmatic, administrative and logistical support in the framework of the “Mitigation of Safety and Security Risks related to SALW/SCA in Montenegro” ExB project activities. Specifically, the duties of the incumbent include administrative support in terms of preparation of all paperwork for processing payments, translation of relevant documents into local and English languages and assisting in drafting all forms of project relating reporting, as well as logistical support in terms of organization and implementation of project activities. Supports implementation of the project activities, particularly with regard to programmatic (co-ordination of inputs of donors, synchronisation of reporting, monitoring implementation of OSCE component), administrative, budget and logistical framework; Assists in development of project action plans, related schedules and budget implementation plans; Assists in monitoring implementation of the project activities, including financial monitoring and reporting, follow-up with donors; Maintains project files, including organizing data and information, preparing and maintaining records, documents, and control plans for the monitoring of the project implementation; Liaises with and attends the meetings with partners of the Project, including international, domestic public and non-governmental organizations; attends relevant meetings, roundtables, workshops and other events; prepares relevant records; Organizes meeting, drafts agendas, co-ordinates participation, prepares and distributes notes of the meetings; Drafts Terms of References for the identified Experts/Consultants, prepares relevant documents for the respective SSA packages, prepares the Official Travel Authorisations, and initiates the requisitions to be further processed by the Administrative Assistant. Performs all the other related administrative arrangements; Liaises with the Administrative Assistant in raising Purchase Requests related to the ExB Project implementation and travel in IRMA System; Provides limited interpretation or translation, as necessary, in meetings and with relation to project documents; Performs other relevant work as required.

Necessary Qualifications

		Completion of secondary education supplemented by formal courses or training in Administration, Project Management, or other related fields; Minimum 4 years of the relevant work experience in project administration and implementation of related work preferably with an international organization; Proven experience in providing administrative and logistical support; Experience drafting minutes and reports; Experience conducting research and collecting information from a variety of sources, using different methods; Experience in analytical, problem-solving and organizational activities; Computer literate with practical experience with Microsoft applications; Excellent written and spoken communication skills in English and local language; Ability to work with people of different nationalities, religions and cultural backgrounds; Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks; Holding valid driving licence.

Remuneration Package

		Monthly remuneration, subject to social security deductions, is EUR 1,284.33. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

		For more details please visit the OSCE website employment section at https://jobs.osce.org/vacancies. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link. This position is open to citizens and permanent residents of Montenegro only. Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please be aware that the OSCE does not request payment at any stage of the application and review process.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.