29 September 2020
- 23:59 Central European Time (CET/CEST)
The Project Assistant (PA) provides clerical, administrative and programmatic assistance to the Human Dimension (HD) under the direct supervision the Rule of Law Officer (ROLO) and indirectly by the Head of the HD. The incumbent performs the below described duties related to the Prevention of Torture activities of the HD Programme Office in Bishkek (POiB), as well as other topic and activities of HD as required by the program operation.
Tasks and Responsibilities
The incumbent has a particular focus on prevention of torture reform activities within the Rule of Law Unit of the HD (RoL HD) and under the direct supervision of the ROLO will perform the following duties:
Making logistical and administrative arrangements for daily activities of the RoL HD such astravel, accommodation and visa arrangements for Rule of Law Unit staff and experts;
Making logistical and administrative arrangements for seminars, round tables and conferencesrelated to RoL HD activities, including booking of conference facilities and accommodation,arranging travel/local transportation, preparing materials for the participants and insuring smoothimplementation of meetings;
Performing a variety of clerical and secretarial tasks such as maintenance of the filing system,distributing Human Dimension documents and publications, organizing meetings and updatingschedules of RoL Unit staff, receiving visitors;
Drafting, preparing, implementing, monitoring and evaluating projects, budgets, financial andnarrative reports related to the prevention of torture activities of the POiB. Maintains the relevantdocumentation and filing system;
Maintaining regular correspondence and working relations with state institutions (in particular,National Human Rights Institutions, the judiciary, the central and local governments, lawenforcement bodies and the parliament), international and national non-governmentalorganizations and POiB IPs, human rights defenders, and other diplomatic missions. Arranges meetings for ROLO, and/or Human Dimension (HD) with officials, representatives of the international organizations and NGOs;
Accompanies the ROLO, and/or Human Dimension and/or other relevant HD staff on regular field visits and participate fully in subsequent discussions and decision making follow up action as/when required. Prepares drafts and notes for ROLO and/or the Head of HD on specific issues and topics as and when requested;
Performing any other administrative duties as requested by programmatic staff.
Secondary education with additional training in the area of office organization, project management, public administration;
Minimum of four years of office work experience preferably in administrative and project management (in project planning, implementation, monitoring and evaluation procedures) in an international set up, good knowledge of the national political structure and political aspects of Kyrgyzstan and ability to comprehend the situation in the area and region;
Computer literate with practical experience in Microsoft packages;
Excellent verbal and written communication skills in English, Russian and local languages.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions is 878.16 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.
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