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Under the supervision of the National Programme Officer, the Project Assistant will:
- Collect, register, report and maintain information on project activities by reviewing reports and establishing and maintaining liaison with partners for implementation, following up on all aspects of the project, including project formulation and provision of functional support to project implementation; in coordination with partners for implementation assesses program implementation and other related issues; report regularly to the NPO, prepare various written outputs, draft background and briefing papers;
- Follow up on the implementation progress of ongoing projects, investigating designated project activities, discussing findings with the NPO to identify implications for the work of the Programme Office as well as rationale and context of project activities, considering problem identification and problem resolution;
- Coordinate the collection and verification of documents, actions and data; assemble and edit basic data required for planning and negotiation, as instructed by the NPO; check project documents for clarity, consistency and completeness;
- Prepare project/programme reports, activities and budget requirements for the planning of Unified Budget; plan, coordinate and develop project budgets in close cooperation with FAU in the Programme Office; follow up and keep records on project expenditures and overall financial status; prepare PR and PO, receive funds from FAU for project activities, prepare and submit financial report for the projects expenditures for UB projects and for ExB projects if needed;
- Compile general background information from available sources for the assigned sector or area; design and draft supporting flow charts, schedules, graphs and tables; maintain institutional memories or other documentation systems to record programme and project history and ongoing activities;
- Attend and contribute to briefings for visiting delegations on matters related to the Programme Office’s mandate and other important sectors pertinent to the organisation’s mission;
- Pay field visits and participate fully in subsequent discussions and decision making regarding follow up actions on the projects;
- Provide inputs for all reporting exercises (regular and ad hoc), drafts and notes for the supervisor on specific issues and topics as and when requested; provide accurate interpretation when necessary for the PM and other international staff members as requested to do so, during official meetings; receive visitors and respond to routine requests for information;
- Interact cooperatively, and in conjunction with other OSCE staff including those in other departments, on projects where areas of interest coincide; such as VERLT, Trans-National Threats, etc.;
- Perform other related duties as requested.
For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: https://www.osce.org/programme-office-in-bishkek.
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If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.
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