Project Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Programme Office in Bishkek
Vacancy number: VNKYRG00914
Vacancy type: Local Contracted
Grade: G5
Number of posts: 1
Duty station: Bishkek
Date of issue: 3 October 2018
Deadline for application: 29 October 2018 - 23:59 Central European Time (CET/CEST)

Background

		The incumbent is assigned to the OSCE Programme Office in Bishkek (POiB) as an assistant within the Politico-Military Dimension.

Tasks and Responsibilities

		Under the supervision of the Police Co-operation Officer, the incumbent will: Compile general background information from available sources for the preparation of project proposals and project reports; Prepare project narrative and financial reports, activities and budget requirements for UB and ExB projects; Organise meetings, seminars, round-table-discussions and trainings; Organise and coordinate transportation needs for the implementation of projects; Prepare the necessary travel documents; Support the project/programme implementation through secretarial support in making arrangements and appointments for meetings with implementing partners; Monitor the use of Outlook calendar (all-staff electronic calendar) making sure that all relevant information on meetings, duty travels and leaves is well maintained and communicated within the programme; Elaborate electronic and paper filing systems ensuring all relevant project documentation is available; Attend and contribute to briefings for visiting delegations on matters related to the POiB’s mandate and to the organisation’s mission; Assist in preparation of visits of OSCE delegations to Kyrgyzstan (arrange travels and accommodations) and take minutes of meetings; Assist in all office equipment maintenance (copier, folding machine, typewriters, computers, etc.); Provide translation/interpretation services such as: translation of a whole variety of written materials from English to Russian and from Russian to English, including newsletters, bulletins, forms, letters, menus, legislative documents, memorials, notices and teaching materials and provision of simultaneous translation at meetings; Facilitate communication of non-Russian speaking staff in order to achieve understanding and developing rapport with Russian-speaking partners; Perform other related duties as requested. For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: https://www.osce.org/programme-office-in-bishkek.

Necessary Qualifications

		Completion of secondary education supplemented by advanced Courses in translation/interpreting is desirable; Four years of working experience in a related field, part of which should preferably have been in an international environment; Excellent knowledge of English, Russian and preferably Kyrgyz languages. Interpretation and translation skills; Solid organizational skills. Knowledge of practices and procedures related to secretarial functions. Proven typing ability and knowledge of modern office equipment and procedures; Service-mindedness, good interpersonal and intercultural skills are required.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions is 812.33 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.