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Project Assistant (Elections)

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Project Co-ordinator in Ukraine
Vacancy number: VNUKRG00524
Vacancy type: Local Contracted
Grade: G5
Number of posts: 1
Duty station: Kyiv
Date of issue: 4 September 2018
Deadline for application: 25 September 2018 - 23:59 Central European Time (CET/CEST)
Date of entry on duty: 15 October 2018

Background:

The post is financed from the Extra Budgetary “Enhancing cybersecurity and transparency of election processes in Ukraine” Project. The initial contract is until July 2019. The post extension is subject to availability of funds.

Tasks and Responsibilities:

Under the direct supervision of the National Project Officer the incumbent will perform the following duties:

1. Assists in managing “Enhancing cybersecurity and transparency of election processes in Ukraine” Project:

Assists in the programmatic management of IPs, suppliers, and special service agreements. This includes drafting terms of reference, participation in selection, and verification of financial and narrative reports. Recommends corrective action where necessary;
Arranges travel, accommodation, official travel authorizations and travel claims for OSCE and non-OSCE officials;
In support of activities, drafts letters of invitation, participant lists, agendas and other materials; communicates with participants and speakers to confirm their participation and responds to their requests; arranges meeting facilities and audio-visual and other equipment;
Gathers and compiles data for project monitoring and evaluation, organizes monitoring visits to the sites.

2. Prepares and maintains documentation for the project:

Translates documents;
Maintains files, documents, contact lists, etc.;
Handles correspondence.

3. Oversees flow of internal procurement approval:

Raises and updates purchase requests (in IRMA);
Confirms that services or goods are delivered (in IRMA).

4. Other duties as assigned

Necessary Qualifications

Completed secondary education, supplemented by formal training in administration;
Minimum four years’ experience in administrative or project work, preferably in an international environment;
Computer literacy with Microsoft Applications practical experience; IRMA/Oracle or another ERP system working experience would be an asset;
Excellent oral and written communication skills in English, Ukrainian and Russian;
Ability to work with people of different nationalities, religions and cultural backgrounds.

Remuneration Package

Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.

This position is for residents of Ukraine only. We strongly encourage applicants to use the online application system at https://jobs.osce.org; the Vacancy Number is VNUKRG00524. The deadline for applications is 25 September 2018. If you have difficulties with the online system, please use the Internet Explorer to find the vacancy. Applications received after the published deadline will not be considered. Due to the high volume of applications, only short-listed candidates will be contacted. Details of the assignment and contract may be further discussed during the interviews.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.