28 March 2018
- 23:59 Central European Time (CET/CEST)
The OSCE Programme Office in Dushanbe is looking for highly qualified, motivated and experienced candidate for the position of Programme Assistant.
Tasks and Responsibilities
Under the direct supervision of the National Politico-Military Officer, the incumbent performs the following duties:
Submits purchase requisition requests through the Integrated Resource Management System(IRMA) system;
Drafts all relevant financial and administrative documents, including contracts with implementing partners;
Assists in developing documents and proposals as well as financial and other requirements related to the follow-up, in co-operation with implementing partners and governmental authorities;
Assists in organizing official visits and participation on the conferences: as travel arrangements (flight tickets, accommodation, visas etc.), venues etc.;
Compiles background material and draft papers for seminars and conferences as list of participants, agenda’s etc.;
Drafts as required correspondence with national; and international partners and minutes from meetings, conferences;
Assists in establishing and maintaining contacts with government offices, international organizations, local authorities, and research institutions that are relevant for the implementation of Program activities;
Maintains a database relevant to the program, including project information, background information, partner and other relevant interlocutors’ information;
Performs interpretation and translation from and to Tajik, Russian and English;
Contributes to the reporting and periodical analytical reports of the Department;
Works with the National Politico-Military Officer to identify risks and issues affecting the programme as a whole;
Attends and briefs subsequently on relevant meetings, roundtables, workshops, conferences and other events, organized by other organizations;
Performs other duties as assigned.
Minimum 4 years working experience in a related field, part of which should preferably have been in an international environment dealing with finance and administrative issues;
Solid experience in project cycle management, including project monitoring and reporting;
Experience from field work outside Dushanbe, and a good knowledge of the different regions of Tajikistan;
Excellent written and oral communication skills in English, Russian and Tajik;
Computer literate with practical experience in Windows and Microsoft applications;
Ability to work with people of different nationalities, religion and cultural backgrounds;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions, is 751.50 EUR. Social benefits will include participation in the medical insurance scheme and the OSCE Provident Fund.
How To Apply
If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/. ONLY ONLINE APPLICATIONS WILL BE CONSIDERED, offline applications received by email, post etc. will not be accepted. Please note that the vacancy is open for competition only amongst nationals of Tajikistan.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
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