12 December 2019
- 23:59 Central European Time (CET/CEST)
OSCE Missions and Field Activities are the front line of OSCE work in countries that require assistance and are the agent through which political decisions are translated into action. The OSCE Mission to Skopje is the Organization's longest-serving field mission. Based on the mandated priorities for the Mission, the Mission’s current activities are grouped in four main strategic areas: Inter-ethnic relations, including early warning; Rule of Law, Democratic Governance; and Transnational Threats.
Tasks and Responsibilities
Under the direct supervision and guidance of the Chief of Police Development Unit, the incumbent provides programmatic, project management, administrative, financial, logistics and coordination support to the Police Development Unit.
More specifically, the incumbent:
Collects data and as instructed by the supervisor, drafts and/or reviews project proposals/budget estimates/reports/self-evaluations of projects presented by Project Managers and drafts other project-related supporting documentation in cooperation and coordination with the Chief of Unit
Assists in the administrative and logistic requirements of project related activities, provides advice and guidance on applicable project-related administrative, finance and human resources rules, regulations and procedures within the project management cycle to PDU staff as appropriate. Liaises with FAU as appropriate
Assists in the preparation of detailed specification of goods and services to be purchased; prepares Purchase Requisitions in IRMA and follows-up on procurement procedures ensuring that the required goods/services are available in timely manner; receives services in the system; follows-up on payment
Drafts correspondence and facilitates inter- and intra-departmental communication and coordination of project-related administrative, finance and human resources matters necessary for the implementation of project activities. Organizes project-related meetings and events, prepares background papers and project-related briefing material and presentations for internal and external use
Compiles and keeps records and electronic and hardcopy project-related files
Performs other related work as assigned.
Citizenship of or permanent residence in the Republic of North Macedonia;
Completed secondary education supplemented with training in administration or project management field;
At least 4 years of related work experience, including writing project proposals, reports, budgets, evaluations, administration and monitoring of projects implementation, preferably in international organization
Computer literate with practical experience in Microsoft packages and experience with ORACLE applications, Integrated Resource Management Application system, DocIn database;
Excellent verbal and written communication skills in English and local language(s);
Ability to work with people of different nationalities, religions and cultural backgrounds;
Demonstrated gender awareness and sensitivity, and ability to integrate gender perspective into tasks and activities.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
* Change in location proposed within OSCE Unified Budget for 2020.
Monthly remuneration, subject to social security deductions, is approximately EUR 1,360.41.
Social benefits will include participation in the Cigna medical insurance and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
How To Apply
All candidates must apply online, using the OSCE online application link, found under https://jobs.osce.org
Please note that applications received after the deadline, submitted in different formats than the OSCE Online Application Form or in other languages than the English language would not be considered.
The recruitment procedure may take up to two months and we will be in further contact with you only if you are selected for an interview. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer the position with modified terms of reference or a different duration.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
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