5 July 2019
- 23:59 Central European Time (CET/CEST)
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.
The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.
The Conflict Prevention Centre (CPC) plays a key role in supporting and co-ordinating the OSCE's activities in the field, in providing analysis and policy advice to the Secretary General and the Chairperson-in-Office; in leading work on all aspects of the conflict cycle, and supporting the various formats dealing with protracted conflicts. The CPC also serves as the focal point in the Secretariat for co-ordinating and developing the OSCE's role in the politico-military dimension.
The Forum for Security Co-operation (FSC) is the main OSCE body dealing with the politico-military aspects of security and provides a forum for political dialogue for OSCE participating States. The FSC Support section within the Conflict Prevention Centre at the OSCE Secretariat supports the work of the FSC by providing technical support and expertise. In this respect, the Section acts as a focal point and prepares reports and overviews on military information exchanged by participating States. The Section also fosters implementation of Confidence and Security-building Measures (CSBMs) and develops assistance projects with regard to Small Arms and Light Weapons (SALW) and Conventional Ammunition.
Tasks and Responsibilities
Under the supervision of the CSBM Officer, and in co-ordination with the FSC Support Officer, as Programme Assistant, you will be tasked with the following:
Preparing overviews of the information exchanged by the participating States (pS) according to the Vienna Document, the Document on SALW, the Document on Stockpiles of Conventional Ammunition (SCA), the Code of Conduct as well as other relevant FSC documents, and providing input for presentations of the findings of these overviews to the delegations of the pS at the FSC and also during OSCE Conferences and workshops;
Assisting in the maintaining of databases of information exchanged by the participating States (pS) and providing input to statistical reports on the implementation of these documents;
Preparing reports, background papers and briefings for the delegations of pS, as well as other IOs on issues related to the implementation of the Vienna Document, Dayton Accords Article 4, the Document on SALW, the Document on SCA and the Code of Conduct and other agreed CSBMs;
Providing assistance to State Parties in the facilitation of the implementation of Dayton Accords Article 4;
Assisting in drafting project proposals and concept papers of planned projects on CSBMs, SALW/SCA, Code of Conduct, and Dayton Art. 4 for review of the relevant project officer and CSBM Officer;
Supporting the relevant project officers in overseeing the budget expenditure and drafting financial reports to donors, if applicable;
Acting as the focal point of the FSC Support Section on its pages of the OSCE public website;
Assisting CSBM Officer and FSC Support Officer in producing fact sheets as well as video/publications related to the work of FSC Support Section;
Operating within the Integrated Resource Management System (IRMA) when the task requires such action; providing administrative support for travel of the FSC Support Section staff members;
Organizing capacity building events including all logistical elements;
Attending relevant meetings, taking minutes and drafting notes, summaries and reports;
Assisting in co-ordinating approval of documentation for circulation among OSCE participating States and Partners for Co-operation, circulating of trip reports and interoffice memoranda;
Completed secondary education preferably supplemented by financial or project management courses;
A minimum of four years of relevant working experience in the area of administration, ideally gained within international organizations and a multicultural environment;
Experience in setting up and maintaining extensive databases and complex filing systems;
Thorough knowledge of project assistant duties;
Organizational and planning skills;
Accuracy and attention to detail;
Ability to work with minimum supervision;
Ability to work in a confidential environment and maintain a high level of discretion;
Professional fluency in English with excellent drafting and communication skills; working knowledge of Russian and/or Bosnian, Croatian, Macedonian and Serbian would be a strong asset;
Ability to operate Windows applications, including word processing, spreadsheets, PowerPoint, databases, and email;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deduction, is EUR 3,790 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme.
Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
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