As a result of the decision on the closure of the OSCE Special Monitoring Mission to Ukraine (SMM), please be informed that all SMM open recruitment processes are hereby cancelled. To see all other vacancies, please click here.
16 November 2020
- 23:59 Central European Time (CET/CEST)
The Programme Assistant (PA) is directly supervised by the National Economic Officer (NEO) and indirectly by the Head of Economic and Environmental Department (HEED). The PA provides information regarding proposed and on-going projects and other programme activities for the planning of Unified Budget; assists in the review of project proposals, budgets and reports from implementing partners and assists in preparing project proposals; participates in project formulation including the development of plans and develops project budgets in close cooperation with Fund Administration Unit (FAU); provides functional support to project implementation; assists in monitoring projects by collecting, registering, reporting and maintaining information on project activities; and performs other duties as required by the program operation.
Tasks and Responsibilities
Provides information regarding proposed and on-going projects and other programme activities for the planning of Unified Budget; compiles general background information from available sources; designs and drafts supporting flow charts, schedules, graphs and tables; maintains institutional memories or other documentation systems to record programme and project history and ongoing activities;
Assists in the review of project proposals, budgets and reports from implementing partners and assists in preparing project proposals; assembles and edits basic data and verifies documents required for planning and negotiation, as instructed by the supervisor; checks project documents for clarity, consistency and completeness;
Participates in project formulation including the development of plans and develops project budgets in close cooperation with FAU;
Provides functional support to project implementation; follows up and keeps records on project expenditures and overall financial status; prepare PR and PO, receive funds from FAU for project activities; in coordination with partners for implementation assesses project implementation and other related issues; assists in follow up on the implementation progress of ongoing projects, investigating designated project activities, discussing findings with the supervisor to identify implications for the work of the POiB as well as rationale and context of project activities, considering problem identification and problem resolution;
Assists in collecting, registering, reporting and maintaining information on project activities by monitoring project events, reviewing reports and maintaining liaison with partners for implementation, following up on all aspects of the project; accompanies the supervisor and other EED staff on regular field visits, participates in discussions, and takes follow up action as/when required; prepares various written outputs, draft information for background and briefing papers; drafts and submits financial reports for project expenditures for UB projects and for EXB projects if needed; provides inputs for all reporting exercises (regular and ad hoc), drafts notes for the supervisor on specific issues and topics as and when requested; participates in project briefings for visiting delegations; provides accurate translations and interpretation;
Performs other related duties on cross-dimensional issues;
A minimum of four years of relevant working experience;
Computer literate with practical experience in Microsoft Office applications;
Excellent written and oral communication skills in English, Russian and local language;
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions is 878.16 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale.
How To Apply
If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies/.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.
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