30 June 2020
- 23:59 Central European Time (CET/CEST)
The Programme Assistant is supervised by the Head of the department and provides programme and project monitoring and evaluation support for all department initiatives and activities. The incumbent supports the development and implementation of appropriate monitoring plans, processes and systems; provides administrative and technical support for the co-ordination of the department Programme Budgeting cycle, including assisting in compiling and editing relevant strategy documents; supports department staff in the planning, monitoring and evaluation of their projects and programmes; and compiles general background information for the preparation of project proposals and project reports.
Tasks and Responsibilities
Assists in the development of project monitoring and evaluation plans and reports andcommunicates Monitoring and Evaluation (M and E) information for department staff andPolicy, Planning and Programme Co-ordination Unit;
Assists project personnel with M and E tools and supports them in their use; supports projectstaff in developing performance indicators to track project results and monitors overallprogress on achievement of results;
Develops and maintains monitoring schedules for all Economic Environmental Department(EED) projects; provides regular feedback and reports to the Head of EED and relevant Project Managers on the status of monitoring of respective projects and activities;
Monitors all EED project activities, expenditures and progress towards achieving the project output; contributes to the documentation of programme events such as meetings, events and workshops; gathers data from the field staff, follows up on activities; participates in and co-ordinates the timely collection and analysis of all programme performance data and success stories;
Monitors the sustainability of project results and suggests strategies to the Head of EED and Project Managers to improve the efficiency and effectiveness of projects by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks;
Prepares regular and ad hoc reports including monthly, quarterly, half-yearly and annual progress reports on all project activities to the Project Managers;
Provides inputs, information and statistics for quarterly, annual and other reports of the POiB (project self-evaluation reports, PBPR);
Performs other related duties on cross-dimensional issues;
Minimum of four years of relevant work experience;
Experience in project/activity monitoring and evaluation;
Computer literate with practical experience in Microsoft Office applications;
Demonstrated analytical and research skills;
Excellent written and oral communication skills in English and Russian. Knowledge of a local language.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions is 823.75 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale.
How To Apply
If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies/. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.
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