Programme Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Programme Office in Bishkek
Vacancy number: VNKYRG00966
Vacancy type: Local Contracted
Grade: G5
Number of posts: 1
Duty station: Bishkek
Date of issue: 25 June 2019
Deadline for application: 22 July 2019 - 23:59 Central European Time (CET/CEST)

Background

		The Programme Assistant is supervised by the Head of the Politico-Military Dimension (PMD) and provides programme and project monitoring and evaluation support for all PMD initiatives and activities. The incumbent supports the development and implementation of appropriate monitoring plans, processes and systems; provides administrative and technical support for the coordination of the PMD Programme Budgeting cycle, including assisting in compiling and editing relevant strategy documents; supports PMD staff in the planning, monitoring and evaluation of their projects and programmes; and compiles general background information for the preparation of project proposals and project reports; translates programme and project documents; and provides interpretation services as needed.

Tasks and Responsibilities

		Under the direct supervision of the Head of PMD, the incumbent performs the following duties: 1. Assists in the implementation, monitoring and reporting of projects: Assists the Head of PMD in co-ordinating the PMD Programme Budgeting cycle, including assisting in compiling and editing relevant strategy documents (Programme Outline, Unified Budget proposal, Programme Budget Performance Report) and the elaboration of associated planning schedules; Provides information and advice for PMD staff in the planning, monitoring and evaluation of their projects and programmes; Assists in the preparation of project narrative and financial reports, activities and budget requirements for Unified Budget (UB) and Extra-Budgetary (EXB) projects; Compiles general background information from available sources for the preparation of project proposals and project reports; Performs duty travel as necessary to perform monitoring and evaluation functions of PMD project activities; Compiles data on the beneficiaries of project/programme activities (e.g., by geographical, gender or other demographic characteristic), and create presentations about such data as instructed by Head of PMD (with input from Policy and Planning Unit). 2. Provides support for the preparation and implementation of visiting delegations: Prepares information for briefings on relevant projects; Assists in preparation of visits of OSCE delegations in Kyrgyzstan (arranges travels and accommodations) and takes minutes of meetings. 3. Provides translation/interpretation services relating to PMD programmatic activities, such as: Translates a variety of written materials from English to Russian and from Russian to English, including newsletters, bulletins, forms, letters, menus, memorials, notices and teaching materials; Provides translation and interpretation at meetings; Provides translation and interpretation of technical terminology. 4. Performs other related duties on cross-dimensional issues. 5. Performs other related duties as requested. For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: https://www.osce.org/programme-office-in-bishkek.

Necessary Qualifications

		Completed secondary education; Four years of relevant work experience; Experience in project/activity monitoring and evaluation; Computer literate with practical experience in Microsoft Office applications; Excellent knowledge of English and Russian. Knowledge of local language.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions is 812.33 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

		If you wish to apply for this position, please, use OSCE's online application link https://jobs.osce.org/ The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.