| Background |
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The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.
The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.
The Department of Management and Finance (DMF) is responsible for managing the material and financial resources of the Organization. The objective of DMF is to provide efficient and effective management of non-staff resources in support of OSCE programmatic activities. It provides policy guidance on the management of OSCE financial and material resources and develops and maintains OSCE Financial Regulations and Rules and Financial Administrative Instructions. DMF consists of Budget and Finance Services, Mission Support Section, Information and Communication Technology Section and the Information Security and Co-ordination Unit.
Mission Support Section provides the working framework for OSCE’s procurement and contracting assets, logistics, transport, travel and facilities management activities. It also acts as the policy development and co-ordination point for resource administration in the OSCE’s Executive Structures in relation to these activities, including providing on-site assistance and technical training programmes.
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| Tasks and Responsibilities |
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The Procurement Officer provides all services and functions covering the support and guidance on procurement issues and processes to all OSCE staff and for the procurement of goods and services required by the OSCE Secretariat, or OSCE field operations, in accordance with OSCE financial Regulations and Rules, established procurement policies and procedures and relevant administrative instructions.
Under the general guidance and direction of the Chief, Procurement and Contracting Unit (C/PCU), as Procurement Officer you will be responsible for the following:
- Planning, developing and managing all procurement aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities, taking into account local economic and other conditions; establishing close working relationship with business units to ensure that the Organization achieves best value for money;
- Advising C/PCU and preparing draft revision of the current procurement policies, procedures and instructions; preparing guidelines in order to streamline the procurement and contracting processes;
- Advising programme managers (PMs), requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle; reviewing the project proposal submitted under Extra-budgetary contribution;
- Formulating strategies and designing innovative solutions to resolve issues/conflicts for complex procurement projects;
- Reviewing procurement requests to ensure specifications and Terms of Reference (ToRs) are generic, complete and comprehensive, and seeking clarifications if required; liaising with PMs on outstanding issues and provide feedback on progress made in the procurement process;
- Preparing/overseeing preparation and distribution of invitations to tender and managing/conducting all aspects of bid/proposal evaluations; ensuring that tender evaluation criteria are adequate and established prior to the release of the tender; reviewing technical evaluation reports for completeness and compliance with the pre-established evaluation criteria; performing financial evaluations based on the principle of best value for money; performing risk management for procurement process overall and contracts/agreements;
- Establishing and maintaining work program and schedule for ongoing contracts and newly-planned ones;
- Signing procurement orders up to the authorized limit, and preparing submissions to the Materials Management Committees for review and subsequent approval;
- Preparing complex procurement plans, assisting specific business units with the establishment and update of annual procurements plans, and the calculation of realistic lead times; following-up on timely initiation of related procurement actions (i.e. submission of specifications/ToRs and purchase requisitions);
- Conducting market research to keep abreast of market developments; researching and analyzing statistical data and market reports on the world commodity situation, production patterns and availability of goods and services;
- Identifying new technologies and products/services, evaluating and recommending potential supply sources, and participating in the incorporation of research results into the procurement program;
- Preparing procurement-related documents, communications, guidelines, reports, and presentations for internal/external training purposes, as required and assigned;
- Providing guidance to, and may supervise, new/junior staff;
- Performing other duties as assigned.
For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat
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| Necessary Qualifications |
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- First-level university degree in business administration, commerce or related field;
- A minimum of six years of progressively responsible professional experience in procurement operations preferably in an international set up;
- Excellent written and oral communication skills in English; knowledge of another official OSCE language is an advantage;
- Experience in guiding or co-ordinating junior staff is an asset;
- Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
- Ability and willingness to work as a member of a team with people from different cultural, religious and professional backgrounds as well as of different gender and with diverse political views, while maintaining impartiality and objectivity;
- Computer literate with practical experience in Microsoft applications.
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| Required competencies |
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Core values
- Commitment: Actively contributes to achieving organizational goals
- Diversity: Respects others and values their diverse perspectives and contributions
- Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
- Accountability: Takes responsibility for own action and delegated work
Core competencies
- Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
- Planning: Works towards the achievement of goals in a structured and measured manner
- Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
- Initiative-taking: Proposes and initiates new ideas, activities and projects
- Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
- Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
- Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
- Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
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| Remuneration Package |
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Monthly remuneration is approximately EUR 6,374, depending on post adjustment and family status. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.
Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.
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| How To Apply |
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If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
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