Procurement Clerk (short-term)

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Mission to Skopje
Vacancy number: VNSKPC00576
Vacancy type: Local Contracted
Field of expertise: Procurement
Grade: G3
Number of posts: 1
Duty station: Skopje
Date of issue: 1 July 2020
Deadline for application: 15 July 2020 - 23:59 Central European Time (CET/CEST)

Background

		OSCE Missions and Field Activities are the front line of OSCE work in countries that require assistance and are the agent through which political decisions are translated into action. The OSCE Mission to Skopje is the Organization's longest-serving field mission. Based on the mandated priorities for the Mission, the Mission’s current activities are grouped in four main strategic areas: Inter-ethnic relations, including early warning; Rule of Law, Democratic Governance; and Transnational Threats. Fair open and transparent procurement processes are an essential component for the full implementation of the OSCE Mission to Skopje’s mandate, with the sole objective of fully meeting the requesting program’s technical requirements, delivery deadlines and obtaining best value for money for the OSCE’s or donor organization’s funds. Following, the COVID-19 outbreak, the Mission issued an exceptional Call for Proposal (CfP) COVID-19 Response Fund, to finance civil society groups, associations, and charities and assist to cope with security challenges in the country by addressing the needs of particularly vulnerable and underserved communities in the face of the COVID- 19 emergency. More information on the following link https://www.osce.org/response-fund-skopje/index.php. With the aim to strengthen the Procurement Section’s capacity to efficiently respond to the needs of the COVID-19 Fund, the Mission is looking to engage a Procurement Clerk under a short-term appointment.

Tasks and Responsibilities

		Under the supervision of the General Services Officer, the short-term Procurement Clerk (G3) will assist the Procurement Section in the day-to-day activities, particularly in relation to COVID-19 Response Fund. More specifically: Provide clerical assistance in the implementation of all procurement activities in relation to the COVID-19 Response Fund; Support the preparation of tender dossiers; requests for quotations, public advertisements (OSCE website and / or local media), purchase orders, contract renewals and extensions and contract documentation; Create purchase orders using the IRMA system, for electronic and written approval, and following approval obtain signatures from the suppliers or service providers; Extract data, statistics and draft summaries from the IRMA system and other available information from electronic systems / archives; Participate in meetings with internal stakeholders, potential or existing suppliers or service providers; draft minutes when required; Provide clerical support in the donation of OSCE assets and materials; Assist is the preparation of cases to be presented to the Fund Materials Management Committee (FMMC); Assist with Procurement filing and archiving, and in collaboration with the Records Management Assistant, assist in the archive digitalization initiative; Provide technical advice and assistance to requesting programs, and clerical support or assistance when required to other divisions within the Fund Administration Unit; Perform other duties as assigned.

Necessary Qualifications

		Citizenship of or permanent residence in the Republic of North Macedonia; Completed secondary education, supplemented by training in Purchasing and Supply, Logistics, Public Administration, Law or a related field; Minimum of two (2) years of relevant working experience in the area of procurement, administration, supply, logistics or project management; High motivation and willingness to work within tight deadlines; Ability to establish and maintain a constructive working relationship with internal stakeholders and external suppliers; Computer literacy, knowledge of IRMA applications (ORACLE, MS Dynamics etc.), and good knowledge of internet research tools will be considered an asset; Professional fluency in English and in local languages; Ability to draft concise and well-formatted documents; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities; Ability to establish and maintain effective work relations with people of different nationalities, religious and cultural backgrounds.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances

Remuneration Package

		Monthly remuneration, subject to social security deductions, is approximately EUR 1,020.00. Social benefits will include participation in the Cigna medical insurance. The engagement will be on temporary basis for a period of approximately 4 months.

How To Apply

		All candidates must apply online, using the OSCE online application link, found under https://jobs.osce.org Please note that applications received after the deadline, submitted in different formats than the OSCE Online Application Form or in other languages than the English language would not be considered. The recruitment procedure may take up to two months and we will be in further contact with you only if you are selected for an interview. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer the position with modified terms of reference or a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please be aware that the OSCE does not request payment at any stage of the application and review process.