This post is financed from the Extra Budgetary Project (ExB) “Enhancing cybersecurity and transparency of election processes in Ukraine”. The initial Project duration is until March 2019.
Tasks and Responsibilities:
Under the direct supervision of the National Procurement Officer the incumbent performs the following duties:
- assists in and contributes to planning and management of all procurement and contractual aspects related to procurement of diverse services and commodities in accordance with the local legislation and OSCE procedures;
- performs procurement of goods, services and works required by the Mission, ensuring its compliance with related OSCE regulations, and executing relevant transactions in Oracle. Performs regular creation, closure and reconciliation of Purchase Orders (POs);
- participates in market comparative analysis, identifies potential suppliers and verifies their reliability in accordance with OSCE standards. Maintains vendors’ registration database ensuring all entries are properly documented and filed. Submits suppliers’ entry change forms as needed and required. Regularly liaises with current and potential suppliers in regards to various issues: acceptance and signing of POs, terms of payment and delivery of goods, services or works, warranty contracts and price schedules;
- assists in preparation of and distributes Requests for Quotation (RFQ), Invitations to Bid (ITB), Requests for Proposal (RFP) and Invitations for Bid (IFB). Obtains competitive quotations, proposals and bids from bidders and handles the relevant procurement process on all stages. Makes analysis of the quotations and price comparison to determine the best value offers, prepares evaluation reports. Assists in preparation of other documents related to procurement procedures including, but not limited to clarification notes, declarations of impartiality and confidentiality forms, bid opening board minutes, sole-source contracting forms, draft exception reports and minutes, contractor performance evaluation forms, etc.;
- contributes to identifying and prioritising the procurement spheres of the biggest demand and conducting the relevant procurement procedures to conclude Local Window Contracts (LWCs). Obtains price offers from contractors and places POs for goods and services within established contracts;
- drafts contracts/agreements with vendors after careful and extensive preparatory work in close consultation with OSCE PCU and Secretariat’s Legal Units. Makes necessary records and documentation to properly keep and maintain procurement files;
- provides regular consultation/training on procurement procedures for programmatic and administrative staff to ensure that all actions have been taken in accordance with OSCE rules and regulations;
- performs other duties as required, including assistance in the assets management.
- completed secondary education supplemented by commercial courses/courses on purchasing techniques or other type of training relevant to the job;
- minimum four years of working experience in the field of procurement, administration, contracting, logistics or other related areas, part of which should preferably have been in an international environment;
- prior work experience should include procurement, logistics or contracting activities. Experience in the use of IRMA/Oracle or another ERP system would be an asset;
- computer literate with practical experience in Microsoft Office;
- excellent written and oral communication skills in English and Ukrainian.
Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.
This position is open for residents of Ukraine only. Please use the online application system provided at www.osce.org/employment; the Vacancy Number is VNUKRG00512. The deadline for application is 09 May 2018. Applications received after the published deadline and off-line applications will not be considered. Only short-listed candidates will be contacted.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.
Please be aware that the OSCE does not request payment at any stage of the application and review process.